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Employer: Sedgwick County
Department: Operations Support Services
Job Title: Div of Info. & Operations - PT Archives and Records Assistant
Salary: $11.00 Hourly

Job Description:

Usual working days/hours: Monday - Friday 8am - 5pm Flexible

Work hours to be determined in cooperation with student around WSU classes, with an average of 20 hours per week

Location of work: Sedgwick County Courthouse, 525 N. Main, Wichita, KS

Job Objectives:
This position is part of a long-standing partnership between Sedgwick County and Wichita State University. To be eligible for consideration, applicants must be enrolled at Wichita State University and participate in the WSU Cooperative Education Program. This position may satisfy internship requirements for certain WSU degree programs. Potential semester projects include diverse possibilities such as researching, developing and installing lobby exhibits and retention schedules, or others that both benefit the public and provide a substantial educational experience for the student. Assist with the daily operations of the Courthouse Records Center. Assist customer departments in accessing records. Assist with processing incoming records. Assist in processing records destructions. Assist in applying proven archival methods and research skills to existing projects to prepare for and engage in scanning and indexing. Assist preparing a backlog of unprocessed County archival collections for access, including processing, describing and preparing finding aids.

Essential Job Functions:
Shelve and retrieve materials for access. Update database. Prepare shipments for offsite storage and for destruction. Respond to questions from internal customers about procedures. Answer open records calls from the public, referring to appropriate County (or other) agencies, or referring to other staff members for response.

Job Standards:
Must be a currently enrolled at Wichita State University, actively participating in the WSU Cooperative Education Program and enrolled in a WSU degree program for which the educational experience would be relevant. Must have a valid Kansas driver's license and meet County standards for operating personal vehicles on County business. Must clear both standard Kansas Bureau of Investigation (KBI) criminal history background check and further criminal history background checks conducted by Sedgwick County Sheriff. Prior experience in Archives, warehouse environments or managing records would be desirable, but is not required. Knowledge, Skills, Abilities and Competencies: Demonstrate strong and positive interpersonal communications skills. Able to communicate clearly and effectively, both orally and by email. Able to use PCs and Windows applications productively, including word processing (MS Word), spreadsheet (MS Excel), database applications and scanning software. Ability to research, understand, apply and communicate policies, procedures and processes to internal customers and the public. Able to reach, grasp and carry boxed records, bound volumes and other objects. Able to climb stairs and ladders. Have physical dexterity and ocular capability for recognizing, classifying, sorting and organizing objects by physical characteristics, including but not limited to size, color, shade and texture; bound volumes; boxed records, and microfilm. Able to lift items each weighing up to 50-lbs. (averaging about 30-lbs.), and do so intermittently along with other physical activities (i.e., stretch wrapping and strapping palletized records, moving pallets with pallet jack, operating freight lift, etc.) for periods of up to two hours at a time.

Testing/Screening Requested:
Driver s license, KBI criminal history background check and drug screen. In addition to standard KBI background check, a more extensive criminal history background check conducted by the Sedgwick County Sheriff will be required.

Standard office equipment (i.e., telephone, computer, printer, scanners, and multifunction printer/copier/scanner/fax units). Standard warehouse apparatus and equipment, including pallet jack, platform trucks, hand trucks, freight lift, stretch wrap and cleaning apparatus.

Work Environment:
The primary work site will be the Courthouse Records Center, a secure facility located on the basement mezzanine level of the County Courthouse (525 N. Main), accessible only by stairs. OSS-RMS staff members travel routinely to other County buildings, both within the Courthouse campus and beyond. Infrequent work trips to the Salt Mine commercial records storage facility (located 650 feet underground in a working salt mine at Hutchinson, KS) are rare but may be required. Most work will be performed indoors, but on occasion shipments must be loaded or unloaded outdoors, sometimes in inclement weather.

*This position may be filled or closed to further application without notice.*

It is the policy of Sedgwick County not to discriminate in its programs or services provided to the general public, including employment and all other activities, on the basis of race, color, religion, national origin, citizenship, sex, age, disability, veteran status or any other similarly protected status. Sedgwick County is committed to making the application, interview, and pre-employment testing process accessible to persons with disabilities. If you wish to volunteer information regarding any special assistance you may need, please notify Crissy Magee, Sedgwick County ADA Coordinator by phone (316) 660-7056, TDD (Kansas Relay at 711 or 800-766-3777), or email at crissy.magee@sedgwick.gov. Do not send resumes or application status request or employment questions to this email or phone number. This information is provided only for those requiring ADA assistance. Applications must be submitted on www.hrepartners.com. You will be contacted should the department feel that you are a qualified candidate.
Sedgwick County will prohibit the hiring of spouses and/or immediate family members within the same department, but not within the County structure.
Immediate family and family of the employee’s spouse shall be considered husband, wife, son, step-son, son-in-law, daughter, step-daughter, daughter-in law, brother, step-brother, brother-in law, sister, step-sister, sister-in-law, mother, step-mother, mother-in law, father, step-father, father-in-law, grandchildren, grandparents and grandparents-in-law.

Vacancy Number: 20001801

Open Date: 1/24/2017 12:00:00 AM
Close Date: 2/21/2017 11:59:59 PM