Employer: City of Halstead
Division: City Clerk
Job Title: City Clerk
The City of Halstead is accepting applications for City Clerk, a full time salaried position which performs administrative, financial, and some supervisory duties. The City Clerk maintains control of and is responsible for all records pertaining to the City of Halstead. Other essential functions include general ledger accounting, payroll processing, human resources, attending City Council and Planning Commission meetings and preparation of minutes, serving as public information officer, assisting with budget preparation, and support of the City Administrator and Governing Body. Frequent decision making and problem solving are involved in this position, as well as a substantial amount of public contact.
Position requirements and standards for initial consideration include the following:
- Education consisting of a college degree in finance, accounting, public administration, human resources or a related field. Prior years’ experience in related work or fields may be considered as a satisfactory substitute for educational requirements.
- Excellent written and verbal communication skills
- Proficiency with computers including various software programs
- Previous supervisory experience of at least 3 years.
- Ability to pass pre-employment drug screen, background check, and physical testing
- Must be a resident within the corporate city limits of Halstead or willing to relocate within 6 months of accepting the position
Submit cover letter, resume, and references by April 28, 2017, to:
Halstead City Hall
Attn: City Administrator
303 Main Street
Halstead, KS 67056
or apply online via www.hrepartners.com. Position is open until filled. Beginning salary will depend on qualifications. The City of Halstead is an EOE.
City POSITION SUMMARY
Under the direction of the City Administrator, the City Clerk is an exempt position under FLSA, which performs responsible administrative and financial duties. This employee maintains control of all municipal, fiscal and legal records. As a city officer, the City Clerk is the official custodian of municipal documents and is responsible for various city financial records. This employee has a substantial amount of public contact regarding the furnishing of information concerning city ordinances and policies. Work assignments are prescribed in the state statutes and city ordinances and received from the City Administrator, the Governing Body, and citizen requests. The City Clerk handles important, confidential documents. This employee should possess excellent supervisory, financial, organizational, public relation, and communication skills.
- Maintains all city records, books, files, and documents;
- Responds to complaints, concerns, and questions relating to city policies;
- Maintains payroll and personnel records;
- Supports City Administrator;
- Attends council meetings and prepares minutes;
- Supervises subordinate personnel;
- Designated agent for Kansas Public Employees Retirement System and International City/County Managers Association;
- Serves as public officer and notary;
- Assists with budget preparation.
- Edits quarterly newsletter;
- Serves as Planning and Zoning Secretary;
- Assists with council agenda and packets;
- Supports code enforcement actions;
- Assists other departments as the need arises;
- Performs other duties as deemed necessary or assigned.
Experience: Four to six years of similar or related experience is required. Employee is expected to have acquired the necessary information and skills to perform the job reasonably well within six months to one year of employment.
Education: A high school diploma or GED and a college degree in a related field is required. This employee must be a Certified Municipal Clerk within four years of employment and have experience or education in Accounting, Public Finance, Human Resources, or Public Administration.
Technical Skills: A thorough knowledge of accounting and payroll procedures, office management, finance and investments, federal, state, and municipal bond laws, local government laws regulations, and a working knowledge of mathematics and computers is required. This employee must be able to operate computers, printers, calculators, telephone systems, and other office equipment. The ability to prepare reports, memos, agendas, and other documents, to interpret data, to understand and anticipate problems, and to read and interpret ordinances, agendas, financial statements, and other written instructions is required. This employee should possess excellent supervisory, public relation, organizational, and oral and written communication skills.
Problem Solving: Frequent problem solving is involved in this position. This employee encounters problems with personnel issues, citizen concerns and complaints, and scheduling priorities.
Decision Making: Frequent decision making is involved in this position. This employee makes decisions about determining procedures for receipting, banking, and posting of revenues and expenditures, prioritizing daily work assignments, resolving personnel issues, resolving citizen concerns and complaints, and performing daily duties in the most efficient manner.
Supervision: This employee works under the direction of the City Administrator and exercises frequent supervision over subordinate personnel.
Financial Accountability: This employee is responsible for city resources and equipment, does have the authority to purchase necessary equipment and supplies, is required to be bonded, and does participate in the annual budget process.
Personal Relations: Daily contact with the general public, subordinate personnel, co-workers, and supervisory personnel is expected. Frequent contact with the organization’s elected or appointed officials and governing body is also expected.
Working Conditions: No adverse working conditions exist within this position. Working in an office setting with a computer is the primary aspect of this position.
Physical Requirements: The ability to express or exchange ideas by means of communications is important in this position. This employee must be able to convey and receive detailed or important instructions and from other workers and the general public.
The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.
2/7/2017 12:00:00 AM
4/27/2017 11:59:59 PM