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Employer: Sedgwick County
Department: Election Commissioner
Job Title: Election Support Specialist - Seasonal Temp
Salary: $10.00 Hourly

Job Description:

Usual working days/hours: M-F 8AM-5PM

Location of work: 510 N Main St, Ste 101, Wichita, KS 67203

Job Objectives:
Assists with difficult, skilled clerical and administrative tasks in voter registration and election activities. Work involves a high level of mental concentration and interaction with the public and various agencies both in person and via telephone. Provides assistance directly to the public in regards to all aspects of Election Office operations. Ensures that each situation is handled according to Federal and State Statutes, Administrative Regulations, and County policies. Accurate data entry is of vital importance. This position is seasonal, may work up to 1,000 hours per year, and will vary with the election calendar.

Essential Job Functions:
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Responsible for various data entry processes in the state-wide voter registration database system: conducts various searches utilizing multiple parameters and accurately inputs required data. Scans images of voter registration materials for archival purposes. Assists with checking petitions to qualify candidates. Serves as an officer of election in the central absentee precinct and instructs in the use of the voting machine as needed. Assists in the preparation of election mailings. Serves as a back-up receptionist; greets visitors, receives and dispenses information by telephone, letter, or by direct contact with the public; explains departmental policies, program requirements and legal requirements. Assists the public in providing information and explanations of necessary procedures; responds to specific customer questions requiring additional research; appropriately routes inquiries for more complex matters and interpretation issues to supervisor(s) or manager(s). Answer telephones in accordance with standards of proper telephone etiquette. Receives and processes Election Office mail according to established procedures. Prints and mails voter registration cards, applications for advance mail ballots, and other correspondence as necessary. Assures data accuracy in maintaining state-wide voter registration database. Prepares, verifies and submits data to state-wide voter registration database to keep master files current and in order. Responsible for various data processes in the state-wide voter registration database system: conducts various searches utilizing multiple parameters; scans and maintains records management; generates correspondence through data entry processes; and processes information received through cooperative agency interface modules. Assists eligible applicants in the registration process. Assists with packing election supplies. Assists with set-up and testing of election equipment.

Job Standards:
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) supplemented by courses in data processing and one year of experience in data processing related work; or any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. SPECIAL REQUIREMENTS: Possession of a valid appropriate driver’s license issued by the State of Kansas. Must be free of Federal or State felony conviction as well as any misdemeanors relating to breach of trust, fraud, embezzlement, or dishonesty in carrying out a responsibility involving public trust. KNOWLEDGE, SKILLS, ABILITIES and COMPETENCIES Capable of performing all the major duties and responsibilities in a professional, competent, accurate and dependable manner. Knowledge of computer hardware operation and software applications as they pertain to election functions. Intermediate to advanced knowledge of Word and Excel. Ability to handle multiple priorities effectively and efficiently. Ability to concentrate on a high level. The individual in this position must possess above average computer skills and above average accuracy in data entry. The incorrect data input could affect the outcome of elections and/or disenfranchise someone’s right to vote. Ability to establish and maintain effective working relationships with employees, County officials, and the general public. Ability to communicate clearly and concisely, both orally and in writing. Courtesy, tact and ability to remain neutral are essential elements of the job. All personal opinions involving any Election matter are to remain unspoken. Strict Confidentiality required especially as it applies to election results and voter’s private information LANGUAGE SKILLS Ability to read, analyze, and interpret periodicals, journals, technical procedures, or governmental regulations. Ability to effectively present information and respond to questions from co-workers and the general public. REASONING ABILITY Ability to apply common sense to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations.

Election Equipment, Computer, Printer, Scanner, Label Printer, Hand Scanner, Kansas Voter Registration Database, Microsoft Word, Microsoft Excel, Folder/Inserter, Letter Opener

Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand and sit. The employee is occasionally required to walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must be able to lift and/or move up to 40 pounds. This position includes some warehouse work. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually low to moderate.

Pooled: 20006656, 20006660, 20006661, 20006662, 20006663, 20006665, 20006666, 20006667

*This position may be filled or closed to further application without notice.*

It is the policy of Sedgwick County not to discriminate in its programs or services provided to the general public, including employment and all other activities, on the basis of race, color, religion, national origin, citizenship, sex, age, disability, veteran status or any other similarly protected status. Sedgwick County is committed to making the application, interview, and pre-employment testing process accessible to persons with disabilities. If you wish to volunteer information regarding any special assistance you may need, please notify Crissy Magee, Sedgwick County ADA Coordinator by phone (316) 660-7056, TDD (Kansas Relay at 711 or 800-766-3777), or email at crissy.magee@sedgwick.gov. Do not send resumes or application status request or employment questions to this email or phone number. This information is provided only for those requiring ADA assistance. Applications must be submitted on www.hrepartners.com. You will be contacted should the department feel that you are a qualified candidate.
Sedgwick County will prohibit the hiring of spouses and/or immediate family members within the same department, but not within the County structure.
Immediate family and family of the employee’s spouse shall be considered husband, wife, son, step-son, son-in-law, daughter, step-daughter, daughter-in law, brother, step-brother, brother-in law, sister, step-sister, sister-in-law, mother, step-mother, mother-in law, father, step-father, father-in-law, grandchildren, grandparents and grandparents-in-law.

Vacancy Number: 20006631

Open Date: 2/16/2017 12:00:00 AM
Close Date: 4/4/2017 11:59:59 PM