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Employer: Lyon County
Division: 911 Lyon County Emergency Communications Center
Job Title: Administrative Assistant
Salary: $10.66 Hourly


Veterans' Preference is available for this vacancy.
To receive Veterans' Preference, you must supply a copy of your DD214 to the Human Resources department at Lyon County after applying.


Job Description:

Lyon County Emergency Communications Center (LCECC) is hiring a part-time Administrative Assistant for the 911 Center.  This position will be 20 hours per week, Monday-Friday, 3pm-7pm.  This position will be responsible for data entry, typing, filing, and non-emergency phone answering.  This position pays $10.66 per hour.

 

Prospective recruits must be 18 years of age, have no felony criminal history, be able to pass a computer exam, polygraph, extensive background check, physical exam, and drug screen.

 

If a position helping your community interests you, contact us at (620) 343-4225 with any questions – ask for Bill Duggan, Director or email bduggan@lcecc.org.  Ready to apply?  Go to www.HRePartners.com or the Lyon County website

 

EOE

JOB DESCRIPTION

 

JOB TITLE:            Administrative Assistant

REPORTS TO:       Assistant Director

DEPARTMENT:     Emergency Communications

GRADE CLASSIFICATION:  3

 

ORIGIN DATE:       March 2017

REVISION DATE:    March 2017

DEPARTMENT NO:  28

JOB NO:                 28-06

 

 

 

JOB SUMMARY

This is a non-exempt, Grade 3 position.  Administrative Assistant’s responsibilities include, but are not limited to, providing answering non-emergency phone lines, routing non-emergency phone messages as needed, data entry into state and local records management programs, sorting and routing incoming and outgoing mail, and other administrative, secretarial, and clerical services for Emergency Communications.

 

Primary Functions of Work

 

  • Screen incoming phone non-emergency phone calls and forward calls based on pre-determined criteria.

 

  • Prepare letters, memoranda and forms from rough drafts, tapes and other sources. Obtain appropriate signatures, disseminate and file.

 

  • Organize, document, and maintain training records.

 

  • Enter NCIC and local warrant and PFA information into appropriate databases.

 

  • Validate warrant and PFA entries as required.

 

  • Monitor incoming faxes and expedite their delivery to correct recipient.

 

  • Assist with invoices as directed

 

  • Track and invoice outside agencies as needed.

 

  • Maintain an adequate inventory of office supplies.

 

Marginal Functions of Work

Other duties include but are not limited to typing reports; cleaning the Communications area; assisting with public presentations and displays.  Public education programs may include weekends and/or scheduled days off; other related work as required or directed.

 

Position Requirements

 

Experience:  Prior experience is not required.  Experience in a public safety environment is desirable. Employee is expected to have acquired the necessary information and skills to perform the job within acceptable standards after six months in this position. Employee will be required in an additional six months to demonstrate competency and proficiency.

 

Education:    High School Diploma or GED required.

 

NCIC certification is required in the first six months.

 

                  Ability to speak and read English fluently is required.  The ability to speak and/or read additional language(s) is helpful.

 

Skills:          Some knowledge of laws, rules and regulations governing criminal activities. Skills in the use of a computer, communication equipment and other office duties.  Frequent problem solving and decision making exists in this position.

 

Citizenship:   Employees must be a United States Citizen or otherwise be legally entitled to work in the United States.

 

Special Requirements:      Because of the confidential, sensitive nature of information processed, and Criminal Justice Information Systems regulations, an employee must be able to pass a background investigation and polygraph examination.  Felony criminal history will automatically disqualify or terminate employment.

 

Accountability

Employee is accountable for the efficient and acceptable performance of his/her duties and responsibilities.

 

 

Supervision

Limited supervision is provided by the Assistant Director and/or other supervising personnel.

 

Personal Relations

Frequent contact with other departments and infrequent contact with the general public.  Employees in this positon must be able to maintain a calm, professional demeanor while effectively gathering information necessary to provided needed assistance to all citizens.

 

Working Conditions

Adverse working conditions exist to public safety communication personnel.

 

This position is sedentary in nature with minimal tasks that require lifting, pushing, pulling or carrying medium weight (25-30 pound) loads.

 

Physical Requirements

The ability to pass and maintain all physical and training requirements and activities of job requirements and description.  Tasks may involve extended periods of time at a keyboard and/or computer workstation.  Tasks involve viewing multiple monitors of information display and entry.

 

Employees must be able to communicate in a clear, understandable manner via phone and in-person.

 

DISCLAIMER

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.  Lyon County abides by the At-Will Doctrine.  Nothing contained in this creates an express or implied contract of employment.  

Equal Opportunity Employer

 

 

By Signing below, I am certifying that I have read and understand the job description.  I also attest that there is nothing in this Job Description that precludes me from performing any of the aforementioned duties with or without reasonable accommodation.  I understand that being dishonest about the abovementioned can lead to disciplinary procedures up to and including termination.  

 

 

 

Signature                                                                                  Date                                                     

 



Vacancy Number: 04172017-01

Open Date: 4/17/2017 12:00:00 AM
Close Date: