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Employer: Franklin County
Division: Treasurer's Office
Job Title: Clerk II
Salary: $12.38 Hourly


Job Description:

Position Title:     Clerk II

Department:        Treasurer

Position Summary:

This is the intermediate level position in the Clerk series of positions.  Employees at this level perform moderately complex clerical duties.  The Clerk II assists the public by answering non-routine questions and providing more extensive information gained from experience in the Treasurer’s Department, either in person or over the phone.  This position is responsible for assisting the public by processing various forms, records, payments, etc. for the Treasurer’s Department.  This position requires the application of some independent judgment and the interpretation of routine policies and regulations.  Assignments may involve more than routine skill in computer operation, typing and other office equipment.  Work is performed with limited supervision from the designated supervisory personnel of the Treasurer’s Department.

Franklin County participates in the Kansas Public Employees Retirement System (KPERS & KP&F).

How to Apply:  Complete On-Line Application at www.HRePartners.com.

Base Rate:  $12.38 per hour

Date Opened:  Friday, July 14, 2017

Date to Close:  Monday, July 31, 2017

Hours:  Generally, 8 a.m. to 5 p.m. Monday – Friday.   Overtime may be required.

Questions regarding this job announcement shall be directed to the Human Resources Department at 785-229-3444 or via e-mail at humanresources@franklincoks.org.

Additional Information:

          High School Diploma/GED and 6 to 12 months related office experience required.  A valid driver’s license is required.  Knowledge of the application of accounting principles to routine fiscal transactions and ability to perform work accurately, effectively and in a timely manner is required.

          Ability to communicate effectively verbally or in writing using the English language is required.

          Ability to establish and to maintain effective working relationships with all employees, officials is required.

          Knowledge of modern office practices and procedure, of accounting practices and bookkeeping, and of regulations governing County expenditures is required.

          Employee is expected to have acquired the necessary skills and knowledge to perform at an acceptable level within six months of being awarded the position.

          Franklin County conducts background checks and drug screening on all potential candidates.

          Anyone with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at 785-229-3444 at least two days prior to the scheduled test or interview.

          Duties listed on the job description are intended only as illustrations of the various types to work performed.  Omission of specific statements of duties does not exclude them if the work is similar, related, or a logical assignment to the position.  The attached job description does not constitute an employment agreement and is subject to change as the County’s needs and requirements of the job change.

          The State of Kansas and Franklin County are At-Will Employment jurisdictions. The County is an Equal Opportunity Employer.  Applicants and/or employees with a disability as defined in the Americans with Disabilities Act may request accommodation to perform the position’s functions.  Requests should be directed to the Human Resources Director.

Franklin County is an Equal Employment Opportunity Employer.


 

Franklin County, Kansas Job Description

   Title:     Clerk II

   Grade:   11

   Reports To:     Treasurer

   FLSA:    Non-Exempt

   Department:    Treasurer

   Modified Date:    07/2017

 

JOB SUMMARY:

This is the intermediate level position in the Clerk series of positions.  Employees at this level perform moderately complex clerical duties.  The Clerk II assists the public by answering non-routine questions and providing more extensive information gained from experience in the Treasurer’s Department, either in person or over the phone.  This position is responsible for assisting the public by processing various forms, records, payments, etc. for the Treasurer’s Department.  This position requires the application of some independent judgment and the interpretation of routine policies and regulations.  Assignments may involve more than routine skill in computer operation, typing and other office equipment.  Work is performed with limited supervision from the designated supervisory personnel of the Treasurer’s Department.

 

ESSENTIAL FUNCTIONS:

  • Maintains comprehensive and accurate records;
  • Composes routine correspondence;
  • Prepares and sends annual mailings to required public individuals;
  • Investigates information in files and computer databases and provides summary of findings as requested;
  • Compiles and prepares statistical reports;
  • Coordinates and organizes special projects as requested;
  • Maintains departmental accounts;
  • Assists the public with completing the various required forms, records, etc. for the assigned department;
  • Collects and records tax payments;
  • Accesses information in computer database for the public and records information in computer database regarding transactions;
  • Performs complex filing duties;
  • Makes copies and sends faxes;
  • Records messages and forwards to appropriate personnel if unable to handle/answer question;
  • Performs moderately difficult mathematic calculations;
  • Processes outgoing mail from County departments;
  • Performs various routine accounting duties.
  • Reconciles monthly bank statements on all accounts;
  • Prepares and coordinates with District Court and County Attorney's Office for the prosecution and collection of returned checks;
  • Daily balances tax drawers and miscellaneous accounts and maintains departmental accounts;
  • Prepares daily deposit for entire County and scans all departmental checks;
  • Compiles collection of Bankruptcy clients and files claims with the Bankruptcy Court maintaining Bankruptcy client book and files and answers correspondence with the public;
  • Works with customers in courteous and efficient manner in all transactions;
  • Other duties as assigned.

 

SECONDARY FUNCTIONS:

Performs other related duties as required.

 

SUPERVISORY FUNCTIONS:

  • None.

 

MINIMUM QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

KNOWLEDGE OF:

  • Application of accounting principles to routine fiscal transactions and ability to perform work accurately, effectively and in a timely manner;
  • Procedures and policies of the Treasurer’s Office;
  • Government accounting practices;
  • Administrative practices and office procedures;
  • Business English, spelling, punctuation, and vocabulary;
  • County operations and organization;
  • Modern office practices and procedure, of accounting practices and bookkeeping, and of regulations governing County expenditures.

 

SKILLS IN:

  • Using excellent oral and written communication;
  • Using tact and courtesy with the public and other agencies;
  • Performing moderately complex clerical duties;
  • Assisting the public by answering non-routine questions and providing more extensive information gained from experience in the assigned department, either in person or over the phone;
  • Assisting the public by processing various forms, records, payments, etc. for the assigned department;
  • Application of some independent judgment and the interpretation of routine policies and regulations;
  • Operating various office machines with accuracy;
  • Data entry and computer skills using Microsoft applications;
  • Set up, type, and maintain documentation with accuracy.

 

ABILITY TO:

  • Understand and to follow oral and written instructions accurately;
  • Establish and to portray a positive and professional image with others, other departments, public officials, and the public;
  • Operate photographic recording equipment;
  • Operate a calculator, copier, typewriter, fax machine, run a computer and work with spreadsheets, databases, and word processing software.
  • Establish and to maintain effective working relationships with all employees, officials, and the public;
  • Communicate effectively verbally or in writing using the English language;
  • Proofread and edit legal documents with proficiency;
  • Apply mathematical skills as related to required documents.

 

 

CERTIFICATIONS, LICENSES, REGISTRATIONS:

  • Must possess a valid driver's license.

 

REQUIRED EDUCATION/OR EXPERIENCE:

  • High School Diploma or GED;
  • and six to twelve months related office experience and/or training;
  • or equivalent combination of education and experience.

 

PREFERRED EDUCATION/OR EXPERIENCE:

  • Associate's degree in business, accounting, finance, or related field or equivalent from two-year college or technical school;
  • and one to two years related office experience and/or training;
  • or equivalent combination of education and experience.

 

PHYSICAL CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to talk or hear;
  • The employee is frequently required to sit and use hands to finger, handle, or feel;
  • The employee is occasionally required to stand; walk; reach with hands and arms;
  • Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.

 

WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually moderate.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.

 



Vacancy Number: FR2017-30

Open Date: 7/14/2017 12:00:00 AM
Close Date: 7/31/2017 11:59:59 PM