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Employer: Riley County
Division:
Job Title: Administrative Clerk II - Utilities
Salary: $17.09 Hourly


Job Description:

RILEY COUNTY, KANSAS JOB DESCRIPTION

 

Job Title:                    Administrative Clerk II - Utilities

 

Department:               Public Works               Division:         Administrative Services      

Reports to:                 PW Administrative Services Manager

Pay Grade:                 J                                  Status:            Full Time

FLSA Status:             Non-Exempt

 

POSITION SUMMARY:

This position provides customer service, administrative assistance and bookkeeping support for the Riley County Public Works Department by performing and assisting with accounts payables and receivables for several Divisions within the Department.

A person in this position provides accurate information to maintain the financial records for nine (9) sewer and water districts, and in preparing information for budgets and accounting reports.  This position provides assistance with Solid Waste and Public Works Accounts Receivables.  Responsibilities include various financial functions, in accordance with all applicable laws, regulations, policies and procedures. The employee exercises considerable discretion in carrying out work details.  This employee is under general supervision.

 

ESSENTIAL FUNCTIONS:

 

  • Performs accounts receivables; including maintaining computerized accounts receivables software, generates and sends out statements, posting deposits, collects and allocates payments, balances daily receipts and performs account reconciliations
  • Responsible for overseeing credit card payments for benefit districts, solid waste & public works
  • Research and resolve payment discrepancies
  • Prepare and coordinate deposit activities for all funds.
  • Maintains accounts receivables customer files and records
  • Performs accounts payables; reconciles statements, assigns  codes, balances, analyzes discrepancies and submits vouchers for payment
  • Consults with vendors, customers, operators and county personnel to discuss, formulate and resolve issues for accounts payable
  • Prepares, distributes and reconciles monthly statements, balances monthly report, prepares balance sheets and conducts reconciliation for each account
  • Provides cash and budget summaries, resolves discrepancies and recommends changes if needed
  • Assists the  PW Administrative Services Manager and Public Works Director by providing information, reports and responding to requests
  • Compiles information for new accounts, performs data entry and maintains files related to accounts.
  • Answers questions from the public regarding questions concerning the County’s Benefit Districts and informs new customers of Benefit District policies and procedures
  • Prepares monthly, quarterly, and annual reports and submits to the director, advisory boards and state agencies
  • Provides back-up for the PW Senior Analyst Position
  • Maintains records and filing systems, scans documents as necessary,  operates standard office equipment
  • Answers a multi-line telephone and receives complaints and inquiries
  • Assists the PW Senior Analyst with duties as needed
  • Provides positive public relations with co-workers and others
  • Provides for regular and predictable attendance

 

SECONDARY FUNCTIONS:

  •      Assists with map sales
  •      Performs clerical and miscellaneous work assignments as required
  •      Attends meetings, conferences and training
  •      Maintains work area in a clean and safe manner
  •      Performs related work as required

  

POSITION REQUIREMENTS:

Any satisfactory equivalent combination of experience, education and training which provides the required knowledge, skills and abilities listed below may be accepted.

Position may require an employee to perform related work as required during and after hours, any day of the week, including holidays and weekends.

 

Education: 

  • Graduation from an accredited high school is required
  • Technical College Certificate or Associate Degree in business, accounting or related field required

 

License(s)/Certification(s):

  

  • Possession of a valid driver’s license and an acceptable driving record at the time of appointment is required

 

Experience:

 

  • Three years ( 3) of accounts receivables/payables experience is required
  • Two (2) years of customer service experience is required
  • Two (2)  years of computer experience with proficiency in Microsoft Word and Excel is required
  • Proficiency in Microsoft Access is preferred

 

Skills: 

 

  • Ability to communicate clearly and concisely, both orally and written 
  • Ability to work with multiple interruptions
  • Ability to move from one project to another with ease
  • Ability to use discretion regarding confidential information
  • Ability to develop and work with spreadsheets
  • Ability to learn new software applications
  • ·Ability to plan, prioritize, organize and accomplish work assignments
  • Ability to operate computers, calculators, copiers, computerized time clocks, facsimile machines and related office equipment
  • Ability to establish and maintain effective working relations with employees, supervisors, other governmental agency officials, and the general public
  • Ability to deal tactfully with people
  • Ability to analyze and solve problems
  • Ability to possess strong interpersonal skills
  • Ability to maintain effective working relationships

 

SUPERVISORY CONTROL:  Supervisory control is received directly from the PW Administrative Services Manager along with other assignments being assigned by others.  Work is reviewed by the individual assigning the work.

 

SUPERVISORY RESPONSIBLITES: This position has no supervisory responsibilities.

 

 

GUIDELINES:  The PW Administrative Services Manager and Public Works Director provide guidelines and general direction.  These guidelines may be provided either orally or in writing.  Riley County Personnel Regulations, State and Federal Laws and various other standards and regulations also provide guidelines.

 

COMPLEXITY:  The position works a wide range of tasks.  Decisions must be made that involve the assessment of unusual circumstances, variations in approach, the use of incomplete and/or conflicting data and the expenditures of funds.  Complexity in this position comes from performing several function/tasks at one time, working with the public and dealing with the accuracy required in dealing with bookkeeping functions.

 

SCOPE AND EFFECT OF WORK: The scope of the work is broad and not limited to repetitive tasks.  This position makes the Department more effective by performing significant support work that is assign by Departmental staff.  This work affects the operation of the department, director and other County departments.  There is the potential for this position to disrupt or improve every aspect of the work performed.  The work in this position can affect the County’s image, operations and projects may be slowed or failed, services may not be well provided and accountability may be lost.

 

PERSONAL CONTACTS: Involve contacts with other Public Works Department staff, supervisors, the general public, contractors, attorneys, vendors, consultants, news media, utility companies, local government officials, State officials, legislators, Riley County Police Department, and other Riley County employees.

 

PURPOSE OF PERSONAL CONTACTS:   To gather, exchange or disseminate information, to assist or coordinate with others, to provide a service, build customer rapport and make decisions on behalf of Riley County.

 

PHYSICAL DEMANDS/EFFORT:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Specific vision abilities required by this job include close vision, distance vision, color vision and peripheral vision.  The position has a dimension which may lead to mental and physical fatigue.

 

While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, reach with hands and arms; talk or hear.  The employee must occasionally lift and/or move up to 20 pounds.

 

WORK ENVIRONMENT/CONDITIONS:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The work environment involves everyday risks or discomforts that require normal safety precautions typical of an office setting.  Work is generally in an office setting with visual attention and dexterity in computer operation.  There is an occasional risk the employee is potentially subject to verbal or physical abuse from disgruntled individuals.  The noise level in the work environment is usually moderate.

 

 

RECRUITING REQUIREMENTS:

 

Riley County is accepting applications for an Administrative Clerk II – Utilities who is responsible for customer service, administrative assistance, accounts payables and receivables for several Divisions within the Riley County Public Works Department.

 

Any combination of experience, education or training which provides the following knowledge, skill and ability:

 

  • Graduation from an accredited high school required
  • Technical College Degree or Associate Degree in business, accounting or related field required
  • Three years of accounts receivable/payables experience required
  • Two years of computer experience with proficiency in Microsoft Word and Excel
  • Two years of customer service experience
  • Possession of a valid driver’s license
  • Ability to maintain effective working relationships
  • Excellent organization and communication skills, both oral and written
  • Ability to analyze and solve problems
  • Must be able to  work with interruptions and work with limited supervision
  • Must have strong interpersonal skills

 

Approved:                               Date:          

                  (Supervisor)

 

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment of the position.

 

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.



Vacancy Number: RL2017-18

Open Date: 8/15/2017 12:00:00 AM
Close Date: