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Employer: City of Wellington
Salary: $0 

Job Description:

Position Summary
Under the supervision of the Chief of Police, the Records Clerk, a non-sworn position, performs
a variety of responsible clerical and administrative tasks in support of the police department
including processing, maintaining and controlling police records, case files, statistical data and
related confidential and public information. Work duties will include entering data into the police
department records management system, producing case records for dissemination to the
public and other criminal justice entities, responding to public information requests either in
person or via telephone, email or other communication methods. Follows prescribed policies
and procedures of the department and Kansas Criminal Justice Information System (KSJIS)
guidelines. Must successfully pass a background investigation to include no
felony/misdemeanor convictions. Must have and maintain a valid Kansas Driver’s License.
Work performance is reviewed by the Chief of Police.
Essential Functions
● Answers and directs incoming telephone calls from the general public;
● Operates radio, ASTRA/NCIC computer terminal/teletype and other computer systems;
● Prepares statistical reports;
● Fields citizen questions, concerns and complaints;
● Processes criminal history and background records requests as received in accordance
with applicable laws;
● Files and maintains information files of departmental records including offense reports,
accident reports, electronic and paper records and other documents received;
● Scans various documents into the records management system as required;
● Enters necessary and appropriate data into a Records Management System;
● Compiles and distributes data and periodic activity/management reports to department
● Compiles necessary reports for Federal and State agencies;
● Prepares copies of criminal/traffic reports for courts/attorneys, and insurance companies;
● Follow-up with Courts (District/City) with case dispositions;
● Maintains the general security of paper and computerized records;
● Serves as a Notary Public.
Marginal Functions
● Attends training, professional development and seminars related to essential job
functions or future job functions as required;
● Performs other related duties and responsibilities as required and/or assigned.

Experience: One or more years of clerical or data entry experience, or equivalent combination of
education and experience. Employee is expected to have acquired the necessary information and skills
to perform the job reasonable well after six (6) months in the position.

Education/Licenses: High School diploma or General Education Degree (GED). Must obtain and
maintain certification as a National Crime Information Center (NCIC) Terminal Operator within six (6)
months in the position. Must have and maintain a valid Kansas Driver’s License.

Technical Skills: Ability to proficiently operate computers, typewriters, photocopiers and related office
machines. Ability to access, input and retrieve information in a computer system. Knowledge of business
correspondence, filing, typing, organization skills, and general knowledge of clerical procedures. Ability to
deal tactfully with other persons and to communicate effectively and clearly in the English language, both
orally and in writing. General knowledge of Kansas Statutes relating to Criminal Investigative Records.
Knowledge of the Kansas Open Records Act relating to dissemination of public and investigative records,
and handling Criminal History Record Information.

Problem Solving: Limited problem solving exists in this position. Duties follow prescribed policies and

Decision-Making: Occasional decision making exists in this position. Typical decisions include what
information may be disseminated and determining how to handle citizen requests.

Supervision: Limited direct supervision provided relating to the daily job functions. This position does
not have supervisory responsibility over other personnel. Work performance is reviewed by the Chief of

Financial Accountability: Employee is accountable for the proper receipting and recording of all cash
transactions and the collection of any fees or monies.

Personal Relations: Frequent contact with the general public and sworn law enforcement staff. Regular
contact with court staff and other city department employees. Maintain effective working relationships
with other City employees, supervisory personnel and outside organizations related to the operation of the
police department

Working Conditions: Work is in an office environment. Adverse working conditions generally do not
exist in this position. Work hours generally 8:00 AM to 5:00 PM with occasional overtime required.
Physical Requirements: The employee is frequently required to walk, kneel, stoop, sit, communicate,
reach and manipulate objects, tools, or controls. The position requires mobility and manual dexterity.
Ability to lift, carry and/or move an object up to fifty (50) pounds occasionally, and/or up to twenty-five (25)
pounds regularly. Ability to distinguish color.


Vacancy Number: PD021918

Open Date: 2/13/2018 12:00:00 AM
Close Date: 2/19/2018 11:59:59 PM