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Employer: Sedgwick County
Division: Corrections
Job Title: Office Specialist
Salary: $12.50 Hourly


Veterans' Preference is available for this vacancy.
To receive Veterans' Preference, you must supply a copy of your DD214 to the Human Resources department at Sedgwick County after applying.


Job Description:

Job Objectives:

Performs varied clerical and office work involving the exercise of some independence in the conduct of standard duties for the support of administrative, professional or technical employees.

 

Essential Job Functions:

50% - Customer Service - Performs duties as a technical clerk or typist; or independent work involving significant procedure and sequence.  Duties require strong customer service skills and good judgment. Answers, screens, and routes division telephone calls to appropriate destination; greets and replies in person, by telephone, or by correspondence to inquiries from visitors and callers; refers more difficult inquiries to an appropriate official. Assists other division clerical staff in performing their duties when required.  Assists in a variety of operational activities. Receives, sorts, stamps, and distributes division mail. Performs clerical functions and may have other duties unique to the division, agency, or office that are not of a clerical nature.

20% - Data Maintenance - Records and maintains various statistical data regarding the division’s services, activities and operations. Prepares, maintains, processes and distributes various reports, records, spreadsheets and other documents pertinent to the division’s smooth operation; ensures same is in compliance with division policies and procedures and is accurate and complete.

20% - Clerical Tasks - Compiles, copies, and completes data for administrative and public reports, bulletins, questionnaires and other documents; makes varied mathematical computations on material assembled.  Receive payments from clients and verify for accuracy.

 

Competencies:

Adaptable:  Adapts well to changes in assignments and priorities; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; approaches change positively and adjusts behaviors accordingly; focusing on being part of the solution.

Customer Focus/Client Orientation:  Makes customers and their needs a primary focus of one’s actions; acts with customers in mind and strives for continuous improvement in work products and services. Gains customer trust and respect; meets or exceeds customer expectations.

Detail Oriented:  Follows process steps as outlined in standard operating procedures.  Reviews materials to ensure they are accurate, clear, and concise.  Performs follow-up to ensure quality of work product and/or actions are completed.

Initiative:  Identifies opportunities and issues, and proactively acts and follows through on work activities to capitalize or resolve them.  Actively seeks and identifies opportunities to contribute to and achieve goals.  Maintains a sense of purpose, value, and ownership of their work. Works independently with little direction.

Time Management:  Shows ability to plan, schedule, and self-direct work.  Displays a high level of effort and commitment towards completing assignments in a timely manner; works with minimal supervision and is motivated to achieve.

 

Job Standards:

Minimum Qualifications:

Educational Requirements:  High school diploma or equivalent including or supplemented by courses in secretarial and general bookkeeping subjects.   Transcript verifying education credits is required.

Years of Experience:  Two years of experience in varied clerical and/or secretarial work.  Professional references are required to verify the related work experience.

License, certifications, etc…:  Pass legal background check, Child and Adult Abuse & Neglect Central Registry checks, KCJIS Security Policy (fingerprint) check, and pre-employment screen for alcohol and drugs.  Must also meet the required conditions contained in KSA 65-516 and KAR 28-4-356.

 

Physical Requirements of Position:

Requires the ability to exert moderate physical effort in sedentary to light work involving moving from one area of the office to another, light lifting, standing, walking, stair climbing and driving when requested to run errands and attend meetings.

Ability to endure verbal and mental abuse when confronted by hostile views and opinions of clients and their families.

Dependable and timely attendance is required.

 

Testing/Screening Requested:

Testing to be completed after interview

 

Equipment:

PC and general office equipment

 

Work Environment:

Usual working days/hours:  M – F, 8:00 a.m. to 5:00 p.m.

Location of work:  3803 E. Harry

Work is performed in an office environment within a correctional facility or program. Tasks are regularly performed inside buildings with limited exposure to adverse environmental conditions, however, travel outside is required to run errands and attend meetings. Will have some exposure to hostile people.
 

*Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice*

*This position may be filled or closed to further application without notice. Must be at least 18 years of age to work for Sedgwick County*

It is the policy of Sedgwick County not to discriminate in its programs or services provided to the general public, including employment and all other activities, on the basis of race, color, religion, national origin, citizenship, sex, age, disability, veteran status or any other similarly protected status. Sedgwick County is committed to making the application, interview, and pre-employment testing process accessible to persons with disabilities. If you wish to volunteer information regarding any special assistance you may need, please notify Crissy Magee, Sedgwick County ADA Coordinator, by phone (316) 660-7056, TDD (Kansas Relay at 711 or 800-766-3777), or email at crissy.magee@sedgwick.gov. Do not send resumes or application status request or employment questions to this email or phone number. This information is provided only for those requiring ADA assistance. Applications must be submitted on www.hrepartners.com. You will be contacted should the department feel that you are a qualified candidate. Sedgwick County will prohibit the hiring of spouses and/or immediate family members within the same department, but not within the County structure.



Vacancy Number: 20002587

Open Date: 4/16/2018 12:00:00 AM
Close Date: 5/16/2018 11:59:59 PM