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Employer: Reno County
Division: County Health Department
Job Title: Administrative Associate I - Medical Records
Salary: $0 

Job Description:

Employer:    Reno County                                                                                        

Department:  Health Department

Job Title:  Administrative Associate I – Medical Records     

Salary:     DOQ

Job Number:   1196RN – Position Open Until Filled

Position Opened:  04/25/2018

Job Objectives:

Provide clerical support to various areas within the department.  Cover seasonal clinics, off-site clinics, vacations, sick days, breaks, maternity leaves, and assist with excessive workloads as needed.  Flexible work schedule.

Essential Job Functions:

Maintain HIPAA Privacy and Security laws and Need to Know Rule.  Responsible for obtaining signed Release of Information forms and the sharing of health information with other facilities.  Responsible to maintain current knowledge of all processes needed to complete job.  Ability to work independently to complete required job duties.  Clerical relief for clinics, breaks, lunches, vacations, etc., as needed.  Assist with off-site or special clinics as needed.  Answer telephones, route calls and take message.  Sort outgoing mail and deliver to County mail center.  Collect cash, make correct change and balance cash drawer.  Responsible for all data entry of client services (Check-In/Check-Out process).  Determination of legal documents at check-in (legal name changes, Foster care, Adoption Decree and Divorce Decree).  Greet clients and provide excellent customer service.  File, access Weblz and log immunization history, prepare necessary paperwork, data entry into patient management software.  Responsible for scanning of documents.  Schedule appointments appropriately (correct clinic and appointment slots).  Responsible for obtaining Sliding Scale proofs for eligibility (check stubs, tax return, benefit letters, self-declaration).  Verification of third party pay contracts and correct data entry for appropriate billing purposes.  Make insurance verification calls for eligibility.  Responsible for insurance/medical card verifications as needed.  Maintain accurate medical records (electronic/paper form).  Responsible for taking meeting minutes as needed.  Responsible for delivery of incoming labs/records to appropriate departments for review process.  Assist with the annual purge of records.  Assist with special projects in various departments.  

Job Standards:

Minimum high school graduate or G.E.D.  Computer literate.  Employee is responsible for obtaining and maintaining all certification requirements relative to the position.  CPR training annually.

Testing/Screening Requested:

Must pass a pre-employment Physical Capacity Profile and Drug Screen at the Hutchinson Clinic. 


Operate all job related machinery, equipment, tools and other aids as required, necessary, or needed in the performance of these job functions

Work Environment:

95% indoors and 5% outdoors.  Duties are primarily performed in climate-controlled surround dings; however, there may be occasional exposure to varying temperatures (+/-) throughout the building.  Possibility of being noisy and may have unpleasant odors.  May be exposed to spills of body fluids and illnesses.

This position may be filled or closed to further application without notice.

Reno County is an Equal Opportunity Employer.

Reno County is an at-will, equal opportunity employer.  Reno County considers applicants for all positions without regard to race, color, religion, national origin or ancestry, sex, age (40+), disability, veteran status, or any other legally protected status under local, state, or federal law.  Reno County is committed to making the application, interview, and pre-employment testing process accessible to persons with disabilities.  If you wish to volunteer information regarding any special assistance you may need, please notify Renee Harris, Reno County Human Resources by phone at (620-694-2988) or by email at renee.harris@renogov.org.  Applications must be submitted on www.hrepartners.com.  You will be contacted should the department feel that you are a qualified candidate.

Reno County prohibits employment of family members when such employment will create a situation where one person is in the direct chain of command and supervises, manages, or will be supervised or managed by another family member.  Family members are defined as spouses, biological parents, children and siblings, in-laws, grandparent, grandchildren, aunt, uncle, niece, nephew, adoptive parents, children and siblings who share (or have shared) the same household, step-parents, step-children, and step-siblings who share (or have shared) the same household, or individuals with whom an employee has a close personal relationship such as domestic partners, cohabitants, and significant others.  Employees are expected to disclose relationships covered by this policy whenever they come into existence.

Vacancy Number: 1196RN

Open Date: 4/25/2018 12:00:00 AM
Close Date: