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Employer: Sedgwick County
Division: COMCARE
Job Title: Administrative Specialist
Salary: $16.76 Hourly


Veterans' Preference is available for this vacancy.
To receive Veterans' Preference, you must supply a copy of your DD214 to the Human Resources department at Sedgwick County after applying.


Job Description:

Job Objectives:

Oversees day-to-day activities of support staff, prepares and maintains department supplies, procedures, and other complex and confidential departmental records and reports.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

 

Essential Job Functions:

Direct Staff Supervision

  • Provide in person and written supervision and/or coaching as needed
  • Provide daily oversight of support staff
  • Implement and monitor support staff procedures
  • Prepare and complete staff quarterly performance reviews and annual evaluations
  • Track mandatory trainings and provide task specific training for support staff
  • Ensure support staff adheres to COMCARE and Sedgwick County policies
  • Maintain staff schedules to ensure adequate coverage for program needs
  • Fill vacant positions as needed
  • Substitute for administrative and clerical staff as needed to ensure continuity of operations
  • Review and approve e-timesheet for direct staff

Program Administrative Duties

  • Verify outreach to clients and close those who do not engage in program services as needed
  • Meeting coordination and attendance- Office Manager, Just In Time (JIT), Payment Collection and Revenue, and Tours
  • Contact building supervisor or facility maintenance on building/office issues that arise
  • Provide back up to support staff when needed
  • Support maintenance of the program security system
  • Act as the liaison between COMCARE programs and other outside agencies and vendors
  • Assists in the management of department budget and in allocating/monitoring expenditures
  • Monitor use and maintenance of county vehicles if applicable
  • Open and close the office when coverage is needed
  • Coordinate and assist with projects as assigned by Director

Financial and Data Entry/Collection

  • Order building and program supplies as needed
  • Verify interpreter charges
  • Verify and enter new insurance coverage for clients
  • Manage and oversee reconciliation of change fund, credit card machine, and deposits
  • Review and resolve batch errors
  • Review staff work for accuracy and resolve issues
  • Oversee in-house clinics
  • Completing financial transportation reports

 

Competencies:

Communication:  Clearly conveys and receives information and ideas through the appropriate methods and media for target audiences in a manner that engages the listener, helps them understand and retain the message, and invites response and feedback. Ensures appropriate stakeholders are kept informed and that information shared is accurate and timely.  Demonstrates good written, oral, and listening skills.

Leadership:  Communicates a vision and inspires motivation; engages with others (direct-reports and peers) in team process to solve problems; works to find a win/win resolution of differences; is aware of how management style impacts staff productivity and development; modifies leadership style to meet situational requirements; helps team stay focused on major goals while managing within a context of multiple directives.

Performance Management:  The continuous process of setting objectives, assessing progress and providing on-going coaching and feedback to ensure that employees are meeting their objectives and career goals.

Adaptability:  Adapts well to changes in assignments and priorities; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; approaches change positively and adjusts behaviors accordingly; focusing on being part of the solution.

Problem Solving:  Breaks down problems into smaller components, understands underlying issues, can simplify and process complex issues, and understands the difference between critical details and unimportant facts.

 

Job Standards:

Minimum Qualifications

Educational Requirements:  Bachelor’s Degree in Business Administration or other related field or be equivalently qualified by work experience or a combination of work experience and education, with one year of experience substituting for one year of education.

Years of Experience:  4 years

License, certifications, etc…   Must have a valid Kansas Driver’s license and current proof of automobile insurance. Must be able to safely operate a motor vehicle and meet driver qualification standards as set forth in Sedgwick County’s Fleet Vehicle Operation and Usage policy.  Meet the specifications as outlined in the CMHC licensing standards and pass KBI, DCF child abuse check, adult abuse registry, and motor vehicle screens.  Must complete orientations provided by Sedgwick County and COMCARE.

Preferred Qualifications 

Years of Experience:  4 years’ experience in medical office or health insurance with supervisory duties

 

Physical Requirements of Position:

  • Stooping. Bending body downward and forward by bending spine at the waist. This factor is important if it occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
  • Crouching. Bending the body downward and forward by bending leg and spine.
  • Lifting. Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. This factor is important if it occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
  • Medium work. Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
  • The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

 

Testing/Screening Requested:

Background checks including but not limited to KBI and DCF adult and child abuse registry, Driver's License Check, and Pre-Employment drug screen.

After interviews final candidates will be required to meet minimum requirements of 45 wpm on a Typing test.

 

Equipment:

Candidates must have good working knowledge of computers and Microsoft programs, be able to type, and use multi-line phones

 

Work Environment:

Usual working days/hours:  Monday - Friday, 8:00 a.m. to 5:00 p.m. with occasional evening hours

Location of work:  1919 N Amidon

The employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).  May work in adverse conditions.  Fast-paced environment and may work with combative emotional consumers.

 



Vacancy Number: 20003142

Open Date: 5/15/2018 12:00:00 AM
Close Date: 6/15/2018 11:59:59 PM