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Employer: City of Liberal
Job Title: Municipal Court Clerk
MUNICIPAL COURT CLERK
DISTINGUISHING FEATURES OF THE CLASS:
The fundamental reason this classification exists is to perform a variety of specialized clerical tasks in the Municipal Court. This class is responsible for the clerical tasks necessary for the day-to-day operation of the Court. The Court Clerk I classification is distinguished from other more general clerical classifications by the knowledge of court or legal policies and procedures. A Court Clerk II is distinguished from a Court Clerk I by the greater variety and difficulty of work assignments, ability to work independently and efficiently in situations where the consequence of error is high. A Court Clerk II works under the general supervision of a Court Supervisor or Court Clerk III.
- Reviews court or case files for accuracy and completeness, determines next appropriate action, and forwards files for proper handling;
- Sorts, separates, arranges, and files court or legal documents as prescribed by the Court records filing system;
- Answers telephone calls and responds to inquiries, or forwards calls to appropriate person;
- Locates and retrieves documents or files, checks against docket, and gives proper documents to the judge or prosecutor;
- Reviews dockets and/or case files and makes necessary corrections and entries to ensure proper completion;
- Audits and verifies court or case files for discrepancies;
- Resolves problem case files;
- Answers questions from entry level staff regarding interpretation of operational problems.
- Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality customer service.
Required Knowledge, Skills and Abilities:
- Policies and procedures of the Municipal Court or Prosecutor's Office.
- English and business arithmetic.
- Operate a computer terminal or other keyboard device to enter or retrieve information.
- Work cooperatively with other City employees and the public, often under stressful circumstances.
- Request various court, police and Department of Motor Vehicle reports.
- Prepare journal entries and orders on computer.
- Maintain reports of restraining orders and convey their status to communications.
- Type forms, warrants, lists, motions, subpoenas, letters, and related documents.
- Communicate orally with defendants, co-workers, or the public in a tactful and courteous manner, in face-to-face one-to-one settings, group settings, or using a telephone.
- Operate a variety of standard office equipment requiring continuous or repetitive arm-hand movements (i.e., typewriter, personal computer, calculator, type recorder, etc.).
- Make arithmetic calculations with speed and accuracy.
- Learn job-related material primarily through oral instruction and observation. This learning takes place mainly in an on-the-job training setting.
- Utilize second language skill in the routine performance of duties.
- Schedule court dates and notify defendants, attorneys, prosecutors, and alleged victims.
- Prepare trial dockets and subpoenas.
- Collect fees for copies made and returns appropriate change.
- Initiate and prepare continuance forms for cases to be held for a later date, entering the reason for continuance into a computer database.
- Office Environment; exposure to computer screens.
· Essential and marginal functions may require maintaining physical condition necessary for walking, standing or sitting for prolonged periods of time; extensive use of computer keyboard.
- Some positions will require the performance of other essential and marginal functions depending upon work location, assignment or shift.
ACCEPTABLE EXPERIENCE AND TRAINING:
Two years of clerical or public contact experience, including a minimum of one year in a courtroom or law office. Other combinations of experience and education that meet the minimum requirements may be substituted.
6/1/2018 12:00:00 AM