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Employer: Franklin County
Division: County Attorney's Office
Job Title: Legal Assistant II
Salary: $16.51 Hourly


Job Description:

Position Title:     Legal Assistant II

Department:        County Attorney’s Office

Position Summary:

Under the supervision of the Office Manager, the Legal Assistant II is the most advanced position in the Legal Assistant series of positions.  Employees at this level perform the most complex legal assistant duties of the assigned department and may be responsible for the direction of specific phases of the assigned department’s operations.  This position requires the need to exercise independent judgment and initiative within the areas of established policy.  The Legal Assistant II assignments involve considerable skill in computer operation and other office equipment as well as considerable skill in interacting with other departments and the public. This position requires thorough understanding of the laws, rules, regulations, etc. of the assigned department.  Work is performed with limited or infrequent direct supervision from the designated supervisory personnel of the assigned department.  The employee in this position will be assigned work according to subject matter, e.g. juvenile cases, adult cases, etc. and will be responsible for preparing and maintaining files, including all related documentation, associated with his/her assigned case load.  The case load can be reassigned and/or changed, depending on the type/volume of cases referred to the office.  The employee must be able to multi-task and perform under high-stress conditions.

Franklin County participates in the Kansas Public Employees Retirement System (KPERS & KP&F).

How to Apply:  Complete On-Line Application at www.HRePartners.com.

Base Rate:         $16.51 per hour depending on qualifications

Date Opened:    Friday, June 1, 2018

Date to Close:   Sunday, July , 2018

Hours:       8 a.m. to 5 p.m., Monday-Friday.  Some Overtime may be required.

Questions regarding this job announcement shall be directed to the Human Resources Department at 785-229-3444 or via e-mail at humanresources@franklincoks.org.

Additional Information:

Associate's degree or equivalent from two-year college or technical school OR two to three years related experience and/or training OR equivalent combination of education and experience required.

Maintain confidentiality and security of records, communications, information, etc. required.

Enters/Updates Calendar bond dates on DUIs, requests prior driving records and/or conviction information, and gets to attorney for review; requests any jail credit and prepares journal entries, and maintains interoffice case management system (FullCase) required.

Work independently, without direction, ability to prioritize own work, schedule and perform assigned tasks, maintain complex file systems, perform moderately complex mathematic calculations accurately, and understand and follow oral and written instructions accurately required.

Establish and maintain effective working relationships with staff, other employees, court personnel, outside agencies, officials and the public required.

Employee is expected to have acquired the necessary skills and knowledge to perform at an acceptable level within six months of being awarded the position.

Franklin County conducts background checks and drug screenings on all potential candidates.

Anyone with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at 785-229-3444 at least two days prior to the scheduled test or interview.

Duties listed on the job description are intended only as illustrations of the various types to work performed.  Omission of specific statements of duties does not exclude them if the work is similar, related, or a logical assignment to the position.  The attached job description does not constitute an employment agreement and is subject to change as the County’s needs and requirements of the job change.

The State of Kansas and Franklin County are At-Will Employment jurisdictions.

Franklin County is an Equal Employment Opportunity Employer

 

Franklin County, Kansas Job Description

  Title:       Legal Assistant II

  Grade:     17

  Reports To:    Office Manager

  FLSA:      Non-Exempt

  Department:   County Attorney

  Modified Date:        05/2018

 

JOB SUMMARY:

Under the supervision of the Office Manager, the Legal Assistant II is the most advanced position in the Legal Assistant series of positions.  Employees at this level perform the most complex legal assistant duties of the assigned department and may be responsible for the direction of specific phases of the assigned department’s operations.  This position requires the need to exercise independent judgment and initiative within the areas of established policy.  The Legal Assistant II assignments involve considerable skill in computer operation and other office equipment as well as considerable skill in interacting with other departments and the public. This position requires thorough understanding of the laws, rules, regulations, etc. of the assigned department.  Work is performed with limited or infrequent direct supervision from the designated supervisory personnel of the assigned department.  The employee in this position will be assigned work according to subject matter, e.g. juvenile cases, adult cases, etc. and will be responsible for preparing and maintaining files, including all related documentation, associated with his/her assigned case load.  The case load can be reassigned and/or changed, depending on the type/volume of cases referred to the office.  The employee must be able to multi-task and perform under high-stress conditions.

 

ESSENTIAL FUNCTIONS:

  • Operates office machines, such as photocopiers, scanners, facsimile machines, voice mail systems, and personal computers;
  • Answers telephones, directs calls, and takes messages; communicates with customers, employees, and other individuals to answer questions, disseminate or explain information and address questions;
  • Computes, records, and proofreads data, records, descriptions, and other information for records or reports;
  • Types, formats, proofreads, and edits correspondence and other documents;
  • Receives, counts, and handles money, receipts money from customers, balances cash in drawers, deposits funds in vault, balances funds, accounts and books;
  • Maintains and updates filing, mailing, database systems, and records, either manually or using a computer;
  • Performs other duties such as data entry, records management, and scanning;
  • Directs information to other departments if necessary, and reviews documents for accuracy, completeness, and proper signatures;
  • Uses software to enter and produce correspondence, reports, tables, and financial schedules;
  • Logs police reports and maintain logging system;
  • Compiles restitution amounts in cases where restitution is sought;
  • Sends correspondence to victims at every stage of proceedings as required by law;
  • Researches defendants’ driving records and criminal history to ensure accurate charging; gathers and analyzes research data, such as statutes, decisions, and legal articles, codes, and documents;
  • Investigates facts and law of cases and searches pertinent sources, such as public records, to determine causes of action and to prepare cases;
  • Reports dispositions of cases to KBI, victims and other agencies as required by law;
  • Monitors diversions, including payments, proof of counseling, community service, etc. and testifies in court as to violations of those terms of diversion in specific cases;
  • Prepares affidavits or other documents such as legal correspondence, and organizes and maintains documents in paper or electronic filing system; prepares motions to continue, motions to revoke probation, and motions to resume prosecution; prepares subpoenas and court notices for witnesses and victims in cases;
  • Electronically files complaints and other paperwork in District and Appellate Courts;
  • Prepares journal entries of hearings in cases;
  • Makes telephone or other contact with witnesses and/or victims to ensure they have been notified of court hearings and are planning on attending;
  • Meets with victims and witnesses of pending cases to provide various services to them;
  • Uses the daily jail sheet to determine what people have/have not been charged and proceeds accordingly;
  • Ensures police reports distributed in timely manner to the attorneys to make charging decisions.  If the reports are not received in a timely manner, calls the appropriate law enforcement agency and get the reports;
  • Prepares Child in Need of Care (CINC) and Care and Treatment cases for Attorney signature;
  • Determines Indian Child Welfare Status in Child in Need of Care cases;
  • Prepares orders for publication and arranges for publication in newspaper;
  • Works with schools and Outreach Program on truancy cases;
  • Attends and participates in office meetings and training sessions;
  • Compiles and prepares statistical reports;
  • Coordinates and organizes special projects as requested;
  • Schedules meetings and conference calls;
  • Maintains staff calendar and officer time-off calendar;
  • Enters/Updates Calendar bond dates on DUIs, requests prior driving records and/or conviction information, and gets to attorney for review;
  • Requests any jail credit and prepares journal entries;
  • Maintains interoffice case management system (FullCase);
  • Reviews all files when they come back from court and disseminates to appropriate Trial Assistant;
  • Pulls docket a week in advance and prepare journal entries for cases;
  • Presents completed journal entries to attorney for review; makes necessary changes and presents to defense council via Supreme Court Rule #170;
  • Maintains communication with attorneys;
  • Helps with jury selection;
  • Attends office meetings and participates in planning and executing office processes;
  • Processes in-custodies in a timely fashion;
  • At the attorney's request, compiles trial notebooks to use in Jury Trial proceedings;
  • Other duties as assigned.

 

SECONDARY FUNCTIONS:

  • Cover front desk duties in the absence of that staff person;
  • Performs other related duties as required.

 

SUPERVISORY FUNCTIONS:

  • None.

 

MINIMUM QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

KNOWLEDGE OF:

  • Agency and departmental organizational structure, policies, procedures, rules, and regulations;
  • Laws, rules, regulations, codes and statutes regarding the duties and responsibilities of the assigned department;
  • Office practices and procedures;
  • Structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar;
  • County operations and organization;
  • Laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the political process;
  • Administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.

 

SKILL IN:

  • Conducting research and investigation; evaluating and relating findings of cases;
  • Communicating ideas and instructions clearly and concisely, either verbally or in writing;
  • Interpreting and applying rules, regulations, policies, and procedures;
  • Coordinating with other staff, departments, officials, agencies, organizations, and the public;
  • Use of computers, Windows-based programs and multiple software packages;
  • Operating a typewriter, calculator, scanner, and other general office equipment.

 

ABILITY TO:

  • Maintain confidentiality and security of records, communications, information, etc.;
  • Establish and maintain effective working relationships with staff, other employees, court personnel, outside agencies, officials and the public
  • Deal tactfully and courteously with the public, including citizens making complaints or requesting service, both in person and by telephone, providing necessary information and following through on problems;
  • Perform work accurately, effectively and in a timely manner;
  • Analyze results and recommend changes to supervisory personnel;
  • Conduct transactions with other department personnel and the public in a professional manner;
  • Maintain complex file systems;
  • Perform moderately complex mathematic calculations accurately;
  • Understand and follow oral and written instructions accurately;
  • Organize and coordinate special projects;
  • Work independently, without direction, ability to prioritize own work, schedule and perform assigned tasks.

 

CERTIFICATIONS, LICENSES, REGISTRATIONS:

  • Must possess a valid driver’s license at the time of hire or upon establishing residency within the State of Kansas.

 

REQUIRED EDUCATION/OR EXPERIENCE:

  • Associate's degree or equivalent from two-year college or technical school;
  • or two to three years related experience and/or training;
  • or equivalent combination of education and experience.

 

PREFERRED EDUCATION/OR EXPERIENCE:

  • Bachelor's degree from four-year college or university;
  • or four to five years related experience and/or training;
  • or equivalent combination of education and experience.

 

PHYSICAL CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to talk or hear;
  • The employee is frequently required to sit and use hands to finger, handle, or feel;
  • The employee is occasionally required to stand; walk; reach with hands and arms;
  • Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.

 

WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually moderate.

 

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.

 



Vacancy Number: FR2018-28

Open Date: 6/1/2018 12:00:00 AM
Close Date: 7/8/2018 11:59:59 PM