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Employer: Butler County
Division: Motor Vehicle
Job Title: Motor Vehicle Analyst
Salary: $14.05 Hourly


Job Description:

Two Full-time positions open

 

 

Position Summary: Under the supervision of the Motor Vehicle Supervisor, the Motor Vehicle Analyst performs complex clerical fiscal work involving receiving, receipting, recording and accounting for funds. Computation, collection and proper document compilation required for processing taxes, tags, titles, registration renewals and driver’s license. The employee in this position is frequently expected to act independently answering citizen inquires, identifying fraudulent documents, maintaining good working order in the office and providing courteous accurate, efficient customer service creating a favorable impression as a representative of the county.

Examples of Work (Essential Functions):

• Answers the telephone and addresses questions and concerns from the public and/or directs the public to the correct department;

• Communicates with State regarding taxpayer questions and concerns;

• Sends lien holder notifications;

• Processes antique billing and payments;

• Processes commercial motor vehicle transactions;

• Processes driver’s license electronic fund transfer to state;

• Processes handicapped plates and placards;

• Processes mail in and online payments for renewals and title work;

• Processes motor vehicle refunds;

• Processes driver’s licenses;

• Processes lien releases;

• Quotes tag and tax amounts;

• Screens citizens for delinquent taxes;

• Completes training required by the State to perform duties;

• Uses a computer to enter information into an automated centralized accounting system and verifies accuracy of input; process information in accordance with state statutes, departmental policies and procedures;

• Utilizes and interfaces information from multiple state and county software;

• Handles, records and transfers large transactions and quantities of money, balancing accounts, drawers or both;

• Balances on a daily basis; balances end-of-day reports and receipts and makes daily deposits;

 

• Maintains and updates filing, mailing, database systems, and records, either manually or using computer-related software to update information;

• Checks and verifies the input and source documents, may run necessary reports, prints reports, and prepares records;

• Uses software to enter and produce correspondence, reports, tables, and financial schedules;

• Completes research of items to determine appropriateness;

• Scans documents into system;

• Opens, sorts, and routes incoming mail, email, faxes; answers correspondence, and prepares outgoing mail;

• Compiles, copies, sorts, and files records of office activities, business transactions, and other activities;

• Performs other duties as deemed necessary or as required.

Examples of Work (Marginal Functions):

• None.

Certificate, License: None.

Required Education and/or Experience: One year related experience, High School Diploma or G.E.D.; or equivalent combination of education and experience. Employee is expected to have acquired the necessary information and skills to perform the job reasonably well after six months in the position.

Preferred Education and/or Experience: Two years related experience, High School Diploma or G.E.D.; or Associate’s degree; or equivalent combination of education and experience. College coursework in business machines and bookkeeping.

Abilities, Knowledge, Skills:

• Ability to be self-motivated and to function independently and perform under stressful situations;

• Ability to establish and maintain effective working relationships with other employees and the public;

• Ability to operate a calculator, computer and other related office equipment and maintain complex detailed records;

• Ability to receive, interpret and follow oral and written instructions;

• Ability to reliably and predictably carry out duties;

• Ability to express or exchange ideas by means of communication, convey and receive detailed or important information and instructions to and from the general public;

• Ability to read and interpret documents such as State of Kansas guidelines, regulations, and applicable statutes, operating and maintenance instructions, and procedure manuals;

• Ability to write routine reports and correspondence;

 

• Ability to speak effectively before groups of customers or employees of an organization;

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals;

• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs;

• Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form;

• Ability to deal with problems involving several concrete variables in standardized situations;

• Knowledge of regulations and laws for driver’s license and motor vehicle;

• Knowledge of principles and processes for providing customer and personal services;

• Knowledge of office practices and procedures;

• Skill in interpersonal, oral and written communication.

Problem Solving: Problem solving exists in this position. Problems include resolving citizen’s complaints and concerns within the statutes and guidelines set by the state.

Decision Making: This position requires independent decisions be made within established procedures and guidelines. All decisions are subject to review by supervisory personnel.

Accountability: Employee is accountable for the accuracy of the transactions they complete and the funds they collect.

Supervision: Supervision is provided and job related decisions are reviewed by the department head or supervisor as necessary. This employee must be able to complete daily assignments following prescribed policies and procedures of the department. Employee does not have responsibility over subordinate personnel.

Personal Relationships: Continual contact with other county departments and the general public. Requires the ability to communicate professionally and courteously with others.

Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is not regularly exposed to adverse conditions. The noise level in the work environment is usually moderate. The work environment may involve dealing with upset customers.

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to sit; use hands to finger, grasp, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. Lifting, moving, pushing or pulling up to 10 pounds does not generally occur. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus, distance vision. Heavy computer data entry req



Vacancy Number: BU0770618001

Open Date: 6/8/2018 12:00:00 AM
Close Date: 6/22/2018 11:59:59 PM