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Employer: Butler County
Division: County Attorney
Job Title: Legal Secretary I
Salary: $14.75 Hourly


Job Description:

Full-time

Position Summary:  Under the supervision of the department head or supervisor, the Legal Secretary performs assistance to Assistant County Attorney consisting of filing criminal, juvenile or care and treatment cases.  The employee in this position will assist the Assistant County Attorney in making sure his/her calendar is up to date, cases files are pulled and ready for court.

 

Examples of Work (Essential Functions):

 

  • Getting copy of jail sheet and determining if their attorney has any cases to file for 1st appearances
  • Making sure police reports are turned in for the attorney to make charging decisions.  If reports are not in it is the Secretary’s job to call that law enforcement agency and get the reports
  • Once police reports are in and have been reviewed by the Attorney, Secretary then prepares the charging documents consisting of Information and Warrant.  Secretary is responsible for getting the charging documents filed with the Clerk of the District Court’s Office, and if necessary obtaining a Judge’s signature on the warrant
  • After case is filed, Secretary makes copies of the charging documents for this office and defense counsel
  • After case is prepared case must be entered into county attorney’s DA Trak as this is the only tracking of cases in the office
  • After case is filed and the disposition report is in, the Secretary must prepare that form and send in to KBI for criminal history purposes
  • Secretary must be certified by Kansas Highway Patrol to obtain access to the CJIS program to run a Triple I , 27, and KBI Rap and order certified driving records in all traffic and criminal cases.
  • Required to prepare all subpoenas needed in each case and notify their attorney if service is not received
  • Responsible for having CSO, ISO, and LEO sign dissemination papers after looking at file
  •  Responsible in some cases of executing an inquisition in obtaining certain medical records or information
  • Must be able to prepare journal entries, issue warrants, bench warrant bond forfeitures, issue summons and any legal documents as required in each case
  • Must be able to prepare trial notebooks for jury trials
  • Notify interested parties by phone of detention and CINC hearings within 48 hours or 72 hours
  • Secretary must be able to receive and notify merchants and/or citizens of collecting insufficient fund checks
  • Secretary must be able to file Care and Treatment documents, notify evaluators, law enforcement, court and petitioner’s of hearing time and date

Job Title:   Legal Secretary

 

  • Preparation of Governor’s warrants, extraditions and detainers and fugitive warrants as well as schedule transport with Sheriff’s Office and governing state
  • Secretary must be a notary public to notarize affidavits for law enforcement.
  • Must be able to compose letters to law enforcement to request further follow-up in some cases
  • Daily filing of incoming reports, notes, correspondence, pleadings, etc.
  •  Must work with law enforcement by telephone and in person
  • Keeps track of attorney’s calendar
  • Must be cross trained in other areas to cover those positions when vacant.

 

 

Position Requirements:

 

Experience:  Two years of college and/or applicable experience in the criminal justice system required.  Employee is expected to have acquired the necessary information and skills to perform the job reasonably well after six months in the position.

 

Education:  High school diploma or GED is required.  Additional college and/or experience in working with the criminal justice system is required.

 

Skills:  Knowledge of basic criminal law, civil procedures and legal terminology and procedures.  Must have good oral and written communication skills.  Ability to work well with others.  Computer skills necessary.  Knowledge of office machines and equipment.

 

Problem Solving:  Problem solving does exist in this position.  Dealing with the public and scheduling court dates with the court.  Requires some interaction with victims and witnesses.

 

Decision Making:  Decision making exists in this position.  Decisions include setting priorities on work assignments, and coordinating multiple tasks.  Need to have ability to deal with emergencies/crisis situation.

Accountability:   Employee in this position will spend anywhere from 2 to 8 hours per week in court.

 

Supervision:   Limited supervision is provided once policies and procedures are learned.  Job related decisions are occasionally reviewed by department head or supervisor.  Employee does not have responsibility over subordinate personnel.

 

Personal Relations:   Continuous contact with other departments, law enforcement, KBI, SRS, victims, witnesses and the general public.

 

Working Conditions:   Employee must be able to work under emeregency/crisis situations in this position.

 

Physical RequirementsLight work in that the worker sits most of the time.  Ability to express or exchange ideas by means of communication.  Conveying and receiving detailed or important information and instructions to and from the various departments and the general public.  There may be some walking, standing, bending, stooping, lifting and carrying of moderate to heavy items.  Employee may be required to lift up to 30 lbs.  Sustained movements of the wrists, hands and/or fingers in typing and otherwise working primarily with the fingers rather than the whole hand or arm.



Vacancy Number: BU600718001

Open Date: 7/11/2018 12:00:00 AM
Close Date: 7/25/2018 11:59:59 PM