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Employer: Franklin County
Division: Health Department
Job Title: Clerk II
Salary: $12.38 Hourly


Job Description:

Position Title:     Clerk II

Department:        Health Department

Position Summary:

Under the supervision of the Health Director or designee, the Clerk II assists the public by answering non-routine questions and provides more extensive information gained from experience in the assigned department, either in person or over the phone.  Assistance is provided to management staff in preparing communications and documentation for various functions and special projects.  This position is responsible for assisting the public by processing various forms, permits, records, licenses, and other paperwork for the department.  This position requires the application of some independent judgment and the interpretation of routine policies and regulations.  Assignments may involve more than routine skill in computer operation, typing and other office equipment.  Work is performed with limited supervision from the designated supervisory personnel.  In addition, this position includes assisting the department in preparing and exercising emergency preparedness and response plans and accreditation documentation.  Further, it requires the ability to collaborate with outside agencies and individuals to develop successful emergency response.

Franklin County participates in the Kansas Public Employees Retirement System (KPERS & KP&F).

How to Apply:  Complete On-Line Application at www.HRePartners.com.

Base Rate:         $12.38 per hour depending on qualifications

Date Opened:    Friday, July 20, 2018

Date to Close:   Until Filled.  Position may close to applications without notice.

Hours:       Generally, 8 a.m. to 5:30 p.m. Monday – Thursday, 8 a.m. to 4 p.m. on Friday.  Some special events or overtime may be required..

Questions regarding this job announcement shall be directed to the Human Resources Department at 785-229-3444 or via e-mail at humanresources@franklincoks.org.

Additional Information:

Associate's degree in Business/Management Systems, Officer/Clerical Administration or related major from two year-college or technical school OR one year to two years related experience and/or training OR equivalent combination of education and experience is required.  Valid driver’s license required.

Answers  phones, directs calls to appropriate parties, schedules conference calls, takes messages and responds to inquiries when capable; greets visitors and assesses their needs/provides service within scope of position.

Prepares agendas, attends meetings, takes minutes, composes routine correspondence and reports, disseminates annual mailings; analyzes data and prepares statistical reports.

Maintains and oversees databases including but not limited to workforce development records, volunteer lists, inventory lists, companies, clients lists, referral partners, etc.  Analyzes information in files and computer databases and provides summary of findings as requested.

Coordinates and assists with grants, accreditation documentation, and/or special projects as requested.

Establish and maintain effective working relationships with staff, other employees, court personnel, outside agencies, officials and the public required.

Employee is expected to have acquired the necessary skills and knowledge to perform at an acceptable level within six months of being awarded the position.

Franklin County conducts background checks and drug screenings on all potential candidates.

Anyone with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at 785-229-3444 at least two days prior to the scheduled test or interview.

Duties listed on the job description are intended only as illustrations of the various types to work performed.  Omission of specific statements of duties does not exclude them if the work is similar, related, or a logical assignment to the position.  The attached job description does not constitute an employment agreement and is subject to change as the County’s needs and requirements of the job change.

The State of Kansas and Franklin County are At-Will Employment jurisdictions.

Franklin County is an Equal Employment Opportunity Employer

 

Franklin County, Kansas Job Description

  Title:       Clerk II

  Grade:     11

  Reports To:    Health Director

  FLSA:      Non-Exempt

  Department:   Health Department

  Modified Date:        07/2018

 

JOB SUMMARY:

Under the supervision of the Health Director or designee, the Clerk II assists the public by answering non-routine questions and provides more extensive information gained from experience in the assigned department, either in person or over the phone.  Assistance is provided to management staff in preparing communications and documentation for various functions and special projects.  This position is responsible for assisting the public by processing various forms, permits, records, licenses, and other paperwork for the department.  This position requires the application of some independent judgment and the interpretation of routine policies and regulations.  Assignments may involve more than routine skill in computer operation, typing and other office equipment.  Work is performed with limited supervision from the designated supervisory personnel. In addition, this position includes assisting the department in preparing and exercising emergency preparedness and response plans and accreditation documentation.  Further, it requires the ability to collaborate with outside agencies and individuals to develop successful emergency response.

 

ESSENTIAL FUNCTIONS:

  • Compiles, maintains and secures complete, accurate patient medical records; retrieves and/or releases information per regulations and office protocols;
  • Answers  phones, directs calls to appropriate parties, schedules conference calls, takes messages and responds to inquiries when capable; greets visitors and assesses their needs/provides service within scope of position;
  • Prepares agendas, attends meetings, takes minutes, composes routine correspondence and reports, disseminates annual mailings; analyzes data and prepares statistical reports;
  • Maintains and oversees databases including but not limited to workforce development records, volunteer lists, inventory lists, companies, clients lists, referral partners, etc. Analyzes information in files and computer databases and provides summary of findings as requested;
  • Coordinates and assists with grants, accreditation documentation, and/or special projects as requested;
  • Maintains accurate accounting of services rendered utilizing a variety of specialized software programs; bills clients and insurance companies accordingly;
  • Uses accounting principles to perform routine fiscal transactions and maintains appropriate documentation in an accurate, timely manner
  • Operates 10-key calculators, typewriters, computers/software, copy machines, faxes and other essential office equipment to perform calculations, produce documents and direct correspondence;
  • Complies with federal, state, company and departmental policies, procedures, and regulations;
  • Assists the public with completing various forms;
  • Prepares for and responds to natural and man-made disasters or emergency responses related to public health concerns;
  • Receipts payments, balances drawer and records transaction;
  • Assists with design and release of educational, promotional, and marketing materials;
  • Assists with maintenance of workforce development, quality improvement, and performance management reports and documents;
  • Orders materials and supplies; researches costs and quality of materials and supplies;
  • Other duties as assigned.

 

SECONDARY FUNCTIONS:

  • Performs other related duties as required.

 

SUPERVISORY FUNCTIONS:

  • None.

 

MINIMUM QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

KNOWLEDGE OF:

  • Application of accounting principles to routine fiscal transactions and ability to perform work accurately, effectively and in a timely manner;
  • Medical terminology, procedures and policies of a public Health Department;
  • Business English, spelling, punctuation, and vocabulary;
  • Clerical practices, computer and web-based applications and modern office procedures.

 

SKILL IN:

  • Assisting the public by answering non-routine questions and providing more extensive information gained from experience in the assigned department, either in person or over the phone;
  • Inspecting reports, records and other data for accuracy, completeness and compliance with established standards;
  • Assisting the public by processing various forms, records, payments, etc. for the assigned department;
  • Application of some independent judgment and the interpretation of routine policies and regulations;
  • Operating a personal computer, assigned software, and other general office equipment.

 

ABILITY TO:

  • Understand and  follow oral and written instructions accurately;
  • Perform work accurately, efficiently, and effectively;
  • Learn the necessary rules and regulation for Public Health relative to the specific job and emergency preparedness requirements;
  • Communicate effectively in both writing and speech;
  • Organize and coordinate special projects;
  • Work independently, without direction, and to prioritize own work, schedule and perform assigned tasks;
  • Establish and maintain effective working relationships with other employees, officials and the public.

 

CERTIFICATIONS, LICENSES, REGISTRATIONS:

  • Minimum of ICS 100, 700, 200 and 800 (after hire).
  • Must possess and maintain a valid driver’s license.

 

REQUIRED EDUCATION/OR EXPERIENCE:

  • Associate's degree in Business/Management Systems, Officer/Clerical Administration or related major from two year-college or technical school;
  • OR one year to two years related experience and/or training;
  • OR equivalent combination of education and experience.

 

PREFERRED EDUCATION/OR EXPERIENCE:

Associate's degree in Business/Management Systems, Officer/Clerical Administration or related major from two year-college or technical school;

  • OR two to four years related experience and/or training;
  • OR equivalent combination of education and experience.

 

PHYSICAL CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to talk or hear;
  • The employee is frequently required to sit and use hands to finger, handle, or feel;
  • The employee is occasionally required to stand, walk, reach with hands and arms;
  • Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.

 

WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually moderate.

 

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.



Vacancy Number: FR2018-37

Open Date: 7/20/2018 12:00:00 AM
Close Date: