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Employer: Riley County
Division:
Job Title: Records Assistant II
Salary: $15.62 Hourly


Job Description:

RILEY COUNTY, KANSAS JOB DESCRIPTION

 

Job Title:               Records Assistant II

 

Department:          Clerk                                Division:      Real Estate     

Reports To:           County Clerk                   

Pay Grade:            H                                      Status:         Full Time           

FLSA Status:         Non-Exempt

 

Position Summary:  To process real estate ownership transactions. Provide customer service relative to land ownership and taxes.    

 

ESSENTIAL FUNCTIONS

  • Process deeds, affidavits and court documents that effect real estate ownership in Riley County and perform maintenance in KOMTEK, Microsoft Access and Microsoft Word to reflect these transactions with a high degree of accuracy.
  • To provide courteous service to the general public and area professionals regarding taxes, city and county specials, intangibles, plats, aerial photographs, GIS data, legal descriptions, additions and abatements of the tax roll, etc.
  • Create new subdivisions and parcels within the framework of KOMTEK and Access.
  • Provide clerical support for elections, special assessment updates, intangible taxes, additions and abatements of the tax roll, and Wildlife & Parks.
  • Communicate and provide clerical support for the Administrative Assistant.
  • Backup for Administrative Assistant job duties while that person is out of the office.
  • Assist customers with legal description analysis.
  • Imaging of all File 26 documents (usually court orders) and all other similar documents in the Real Estate Department.
  • Process and balance all city and county special assessments of the tax roll.
  • Process the imaging of accounts payable and payroll documents on a routine basis.

 

POSITION REQUIREMENTS:

Education:  Position requires a two year associate’s degree with 2 years general office experience, or equivalent of 4 years office experience; or equivalent combination of education and experience.

 

License(s)/Certification(s): 

 

Experience:    Computer skills and knowledge to operate KOMTEK, Orion, GIS, Arc-View, Microsoft Office, Microsoft Outlook and Imaging systems. Knowledge of different types of deeds, subdivisions set up, and tracking of property owners, figuring estimated taxes and specials, Kansas election laws, congressional districts, intangible tax laws, homestead and food sales tax refund laws, plat books, and maps. Ability to read and interpret legal descriptions, requiring some formal training.

 

Skills:  Skills to prepare and implement functions. Knowledge of operations of typewriter and calculator.  Knowledge of modern office practices, PC word processing and spreadsheets, databases, photocopiers, and fax machine. Typing speed of 50 wpm. Ability to meet with public, follow instructions and follow state retention policies.

 

Supervisory Controls:  Employee works as instructed and consults with the supervisor as needed on all matters not specifically covered in the original instructions or guidelines.

 

Supervisory Responsibility:  None

 

Guidelines:  Guidelines cover all important aspects of the assignment as provided.  Work is done in strict adherence to the guidelines; deviations must be authorized.

 

Complexity:  Actions to be taken or responses to be made differ in such things as the sources of information, the kinds of transactions or entries, or other differences of a factual nature.

 

Scope and Effect of Work:  The work involves the performance of specific, routine operations that include a few separate tasks or procedures. The job contributes to the overall smooth function of the Clerks office.

 

Personal Contacts:  The personal contacts are with commissioners, appraisers, realtors, department heads and employees within the immediate organization and with members of the general public in structured situations with the purpose of the contact and the question of with whom to deal are relatively clear.

 

Purpose of Contacts:  Contacts are with the general public and co-workers involving mainly factual exchange of information.

 

Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; talk or hear.  The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

 

Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is exposed to a moderate noise level.

 

Approved:                               Date:          

                  (Supervisor)

 

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment of the position.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.



Vacancy Number: RL2018-33

Open Date: 7/30/2018 12:00:00 AM
Close Date: