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Employer: Sedgwick County
Division: Aging
Job Title: Director of Finance and Support Services
Salary: $46710.56 Annually


Veterans' Preference is available for this vacancy.
To receive Veterans' Preference, you must supply a copy of your DD214 to the Human Resources department at Sedgwick County after applying.


Job Description:

Job Objectives:

To provide direct day to day financial and reporting operations for the Sedgwick County Division on Aging (SCDoA) and the Central Plains Area Agency on Aging (CPAAA).  Oversee the RSVP program, ensuring service provision and financial management of the grant program within the regulations and policies of the program.

 

Essential Job Functions:

BUDGET MANAGEMENT

  • Prepare financial budgets for Federal, Local, Grant, and State funding sources; submit accurate and complete budgets to the Director of Aging, and when appropriate the County Budget staff for review.
  • Prepare budget releases and/or transfers through the County’s financial system.
  • Monitor budgets, provide budget projections, and recommend course correction to ensure appropriate expenditure of funds.
  • Work with the Management team, ensure clear and timely communication to facilitate action to ensure expenditures and expenses are consistent with funding requirements for each fund source.
  • Work with County, Department and Division staff on the annual budget process, complete required forms and documents, meet time lines and provide accurate information and support documents as necessary.

REPORT MANAGEMENT

  • Prepare financial and activity reports; submit accurate and complete reports to the Director of Aging for review and to funders as required.
  • Review agency provider audits received from Older Americans Act (OAA) Title III grantees, mill levy and Senior Care Act (SCA) providers.
  • Review internal audits from Sedgwick County and provide financial support documentation when needed.
  • Prepare RSVP financial reports with the assistance of the RSVP program manager.

 FINANCIAL MANAGEMENT

  • Review financial transactions between CPAAA and providers, payments from Kansas Department for Aging and Disability Services (KDADS) to assure accurate billings, payments and service documentation.
  • Review all billings from providers; assure the services billed for are in accordance with the current plan of care and in accordance with regulations and policies.  Review monthly payments from the State to assure accurate reimbursement. Review all copay payments to ensure accurate accounting of program income and expenditure of the program income.
  • Monitor billings and payments from the Butler and Harvey County Departments on Aging to ensure billings accurately reflect services provided and approved and that match funds are provided on a timely basis.

 

Competencies:

Analytical Thinking:  Works systematically and logically to resolve problems. Identify causation and anticipate unexpected results. Manages issues by drawing on own experience and knowledge and calls on other resources as necessary.

Accountability:  Holds self and others accountable for measurable high-quality, timely and cost-effective results. Determines objectives, set priorities, and delegates work. Accepts responsibility for mistakes. Complies with established control systems and rules.

Detail Oriented:  Ensures information is complete and accurate; follow up with others to ensure that agreements and commitments have been fulfilled. Follow process steps as outlined in standard operating procedures. Reviews materials to ensure they are accurate, clear and concise. Perform follow-up to ensure quality of work product and /or actions are completed.

Initiative:  Takes action without being asked or required to. Achieves goals beyond job requirements. Identifies opportunities and issues, and proactively acts and follow through on work activities to capitalize or resolve them. Actively seeks and identifies opportunities to contribute to and achieve goals. Maintains a sense of purpose, value, and ownership of their work. Seizes opportunities when they arise. Works independently with little direction.

Leadership:  Communicates a vision and inspires motivation; engages with others (direct-reports and peers) in team process to solve problems: works to find a win/win resolution of differences; is aware of how management style impacts staff productivity and development; modifies leadership style to meet situational requirements; helps team stay focused on major goals while managing within a context of multiple directives.

 

Job Standards:

Minimum Qualifications

Educational Requirements:  Bachelor’s degree from an accredited college or university in Public or Business Administration, Finance, Accounting, or a related field.

Years of Experience:   Minimum of five (5) years’ of progressive experience in financial administration including a minimum of three (3) years’ of supervisory experience, experience working with multiple funding sources and reporting requirements.

License, certifications, etc…   Valid State of Kansas driver s license and proof of automobile insurance.

Preferred Qualifications

Educational Requirements:   Master’s degree from an accredited college or university in Public or Business Administration, Finance, Accounting, or a related field.

Years of Experience:   Experience working with government budget/finance administration with experience working with multiple funding sources and reporting requirements.

 

Physical Requirements of Position:

  • Sedentary Work:  Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
  • The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing information; viewing a computer terminal; reading.
  • The employee is required to have visual acuity to operate motor vehicles.

 

Testing/Screening Requested:

Background checks, Motor Vehicle check, and Pre-employment drug test

 

Equipment:

Copier, fax, computer, and telephone

 

Work Environment:

Usual working days/hours:  Monday - Friday 8:00 a.m. to 5:00 p.m.

Location of work:  271 W 3rd St N

The employee is typically in an office environment.  Occasional exposure to environmental/weather conditions when attending meetings, trainings, or other activities.

 

*Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice*

*This position may be filled or closed to further application without notice. Must be at least 18 years of age to work for Sedgwick County*

It is the policy of Sedgwick County not to discriminate in its programs or services provided to the general public, including employment and all other activities, on the basis of race, color, religion, national origin, citizenship, sex, age, disability, veteran status or any other similarly protected status. Sedgwick County is committed to making the application, interview, and pre-employment testing process accessible to persons with disabilities. If you wish to volunteer information regarding any special assistance you may need, please notify Crissy Magee, Sedgwick County ADA Coordinator, by phone (316) 660-7056, TDD (Kansas Relay at 711 or 800-766-3777), or email at crissy.magee@sedgwick.gov. Do not send resumes or application status request or employment questions to this email or phone number. This information is provided only for those requiring ADA assistance. Applications must be submitted on www.hrepartners.com. You will be contacted should the department feel that you are a qualified candidate. Sedgwick County will prohibit the hiring of spouses and/or immediate family members within the same department, but not within the County structure.



Vacancy Number: 20000351

Open Date: 8/30/2018 12:00:00 AM
Close Date: 12/16/2018 11:59:59 PM