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Employer: Sedgwick County
Division: County Clerk
Job Title: Deputy County Clerk - Tax Admin Analyst
Salary: $38440.48 Annually


Veterans' Preference is available for this vacancy.
To receive Veterans' Preference, you must supply a copy of your DD214 to the Human Resources department at Sedgwick County after applying.


Job Description:

Job Objectives:

Performs staff services for an appointed or elected official.  Reviews office tax administrative procedures and the development of procedural improvement.  May supervise technical and clerical employees. Performs a variety of administrative staff assignments which may not follow a prescribed routine, but rather, consist of general assignments to relieve the administrator of administrative detail and other matters not requiring the administrator’s personal attention.

 

Essential Job Functions:

Creates/maintains/updates tax roll annually per established processes and per statutory deadlines.

  • Prepares/reviews/balances multiple tax and value abstracts for the State of Kansas Property Valuation Department.  Researches differences in values and taxes so balanced reports are submitted within statutory time limits.

Collects, reviews, and/or prepares annually;

  • Receipts and expenditure reports submitted by local Township Officials which are statutorily required to be filed with County Clerk.  Verifies budgetary limits were not exceeded and publication in local newspaper.
  • Annual Budget Information Worksheets for all taxing jurisdictions; this statutory duty includes compilation of multiple tax years’ value and levy information.
  • Annual budgets for taxing districts by collecting the prior year actual and current year of receipts and expenditures for all funds within the taxing district.  Holds special meetings with taxing district governing body and provides administrative assistance to complete future budget year information for filing of budget.  Prepares annual Notice of Hearing for taxing district.  Verifies receipt of required affidavit of publication for budget hearing notice.
  • Prepares and compiles data for annual mill levy sheet as required by statute including all taxing districts, their current and previous valuation and tax levies by fund and totals
  • Administers, computes and monitors multiple Neighborhood Revitalization Rebate tax programs approved by local cities.  Tasks include compilation of multiple parcel ownership information including value and tax levy amounts; computation of tax rebates invoice preparation of same for county portion, city portion and USD (school) portion of tax amount be rebated; correspondence and questions regarding participants with other departments and the cities included in the programs.
  • Researches and prepares extensive financial reports as requested by bond counsels, ratings agencies and taxing districts’ finance departments in preparation for various general obligation bond sales.

Coordinates and participates in special projects as directed by the administrator;

  • Reviews policies and procedures as directed; interprets and disseminates information.
  • Conducts research on an assigned subject; compiles administrative data and statistics; and secures material for use in preparation of speeches or reports.
  • Maintains/reviews tax calendar updates for multiple departmental coordination of statutory deadlines

Serves as the representative of the department/program as required; attends meetings and serves a coordinator for various committees or community programs

  • Receives and responds to requests from information on County Clerk website.
  • Serves as backup for Deputy County Clerk-Specials Administrative Officer
  • Develops and/or assists with departmental administrators in testing new methods and procedures for tax software upgrade implementation; evaluates methods or programs and recommends modifications as necessary.

 

Competencies:

Detail-Oriented & Analytical Thinking: Ensures information is complete and accurate.   Follows process steps as outlined in standard operating procedures.  Reviews materials to ensure they are accurate, clear, and concise.  Performs follow-up to ensure quality of work product and/or actions are completed.

Adaptability: Adapts well to changes in assignments and priorities; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; approaches change positively and adjusts behaviors accordingly; focusing on being part of the solution.

Dependability: Takes personal responsibility for the quality and timeliness of work, and achieves results with little oversight.

Teamwork: Participates as an active and contributing member of a team to achieve team goals. Works cooperatively with other team members, involves others, shares information as appropriate, and shares credit for team accomplishments

Subject Matter Expertise: The ability to apply the principles and practices of statutory tax roll duties to contribute to the success of the county.

 

Job Standards:

Minimum Qualifications:

  • Educational Requirements:   Associate’s Degree from an accredited junior college or certificate from accredited technical college with major course work in Public or Business Administration, Accounting or a related field.
  • Years of Experience:   Five years of experience in progressive responsible and varied tax/land records administrative work in a public or private organization or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
  • License, certifications, etc… Valid Kansas driver’s license and skilled in the use of the following software:   Microsoft Office.

 

Physical Requirements of Position:

Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

 

Equipment:

Copier, FAX, desktop and laptop computer, multi-line telephone, scanner, other general office equipment.

 

Work Environment:

Usual working days/hours: M-F 8-5

Location of work: 525 N MAIN, SUITE 211

 

*Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice*

*This position may be filled or closed to further application without notice. Must be at least 18 years of age to work for Sedgwick County*

It is the policy of Sedgwick County not to discriminate in its programs or services provided to the general public, including employment and all other activities, on the basis of race, color, religion, national origin, citizenship, sex, age, disability, veteran status or any other similarly protected status. Sedgwick County is committed to making the application, interview, and pre-employment testing process accessible to persons with disabilities. If you wish to volunteer information regarding any special assistance you may need, please notify Crissy Magee, Sedgwick County ADA Coordinator, by phone (316) 660-7056, TDD (Kansas Relay at 711 or 800-766-3777), or email at crissy.magee@sedgwick.gov. Do not send resumes or application status request or employment questions to this email or phone number. This information is provided only for those requiring ADA assistance. Applications must be submitted on www.hrepartners.com. You will be contacted should the department feel that you are a qualified candidate. Sedgwick County will prohibit the hiring of spouses and/or immediate family members within the same department, but not within the County structure.

 

 



 

 



Vacancy Number: 20000073

Open Date: 12/3/2018 12:00:00 AM
Close Date: 12/24/2018 11:59:59 PM