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Employer: Geary County
Division: HEALTH DEPARTMENT
Job Title: Health Department Deputy Director
Salary: $47819.20 Annually
GEARY COUNTY JOB DESCRIPTION
Job Title: Health Department Deputy Director
FLSA: Exempt Salary: 74 -$1,839.20/ bi-wkly.
Reports To: Health Department Director
Department: Public Health Date: November 2018
An expertise in prevention strategies with the ability to apply educational and behavioral theories and principles to program development is necessary. The person must have leadership abilities to facilitate participation of school leaders and community members in developing health education programs. A basic competency in the use and work processing is required with an ability to produce brochures and other health communication materials. Must facilitate voluntary adaptions of behavior conducive to health. Conducts administrative duties assisting the Health Department Administrator, develop, implement, and evaluate health education programs. Administer all payroll related tasks and to coordinate purchasing, travel, and accounts payable; to provide administrative assistance and backup to the Accountant and to provide responsive, courteous and efficient service to County residents and the general public.
DUTIES AND RESPONSIBILITIES
The duties described below are indicative of what the Health Department Deputy Director might be asked to perform. This job description is to incorporate any County Resolutions for the position. This position description is not designed to list all tasks and responsibilities of this position. Geary County reserves the right to revise or change job duties as the need may arise. This position description does not constitute a written or implied contract of employment.
- Manage the Fetal Infant Mortality Review program serving as Program Abstractor, Maternal Interviewer, and Program Coordinator. Maintain a secure database containing relevant information for the GCFIMR process; coordinate with the medical records abstractor, the program abstractor, and the maternal interviewer to gain additional information for the database; review and approve the submission of the materials for submission to the Case Review Team and for the Community Action Team prior to meetings; create and review materials provided for the periodic summary reports to be used in the community review process; prepare timely evaluation and progress reports for monitoring functions as well as achieving program goals for the project; participate in appropriate training and attend Technical Assistance meetings from KAC as requested; perform miscellaneous support activities such as maintain files, indexes or record systems, prepare correspondence, prepare and check copies of documents, make computations, schedule appointments and prepare summary forms; obtain local case review authority from the health officer or local committee to conduct ongoing FIMR reviews; develop and maintain protocols and procedures for the review of cases according to local, state, and national FIMR standards.
- Review and approve timecards according to applicable policies, procedures and laws for all Health Department employees using timekeeping software (ADP); coordinates personnel activities
- Validate, process and account for all accounts receivable and accounts payable in accordance with procedures, policies, and accounting standards, and track and approve all purchases thru PO process
- Make daily deposits of funds and prepare daily balancing sheet and reconcile daily appointments with money/check/insurance
- Manage Health Department websites and social media pages and coordinate Health Department Marketing and promotions
- Research and write grants that support public health policies where gaps exist in the community; assist with fiscal grant reporting
- Coordinate in-service seminars, staff training and workshops to instruct, inform and/or train members of the Health Department Staff; coordinate program planning and services with other community/state agencies and collaborate with community partners to promote agency services and programs
- Maintain a detailed surveillance process by maintaining awareness of reportable diseases and convey changes to surveillance sites.
- Develop new or strengthen existing health education and health promotion programs, complete research assessment, program framework development, implementation evaluation; work with nutrition counselor, alcohol counselor and other community departments to coordinate existing programs and develop new ones; and conduct outreach programs, designed to inform the public regarding health matters and serves as a speaker on general health topics
- Develops/demonstrates health, environmental, and safety exhibits throughout the community and staffs same as needed; attends workshops, classes, etc. to maintain current knowledge of health-related topics
- Organize and direct health education programs for communities and groups such as civic organizations, businesses, schools, and churches; responsible for organizing two yearly Health Department Health Fairs, and responsible for incorporating the various organizations in the community to participate in the Health Fairs
- Act as a supervisor for front desk, billing, and administrative staff and assist in supervising WIC/Clinical clerks
- Process and coordinate client phone calls, appointment intake, and check pick up per WIC policies and procedures
- Arranges travel and lodging accommodations for staff members attending out of town functions
- Researches historical and current files to reconstruct details and circumstances of past decisions, actions, policies and meetings; independently compiles information and verifies data; maintains official records related to executive meetings, hearings, correspondence, policies, and procedures
- Formats/types a variety of executive, sensitive, confidential and official letters and documents, policies, procedures and reports, composes correspondence for supervisor on own initiative or from general instructions
- Maintains a record and calendar of activities as well as all outreach and educational efforts across all divisions of the Health Department
- Schedules appointments and ensures related materials are available and/or that the supervisor is briefed
- Screens visitors and phone calls and answers inquires based on the knowledge of policies and procedures; handles complaints
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required at the time of hire or for the continuation of employment.
- Bachelor’s degree in Health Education, Public Health, Health Science, Human Services or relevant field
- Two (2) years of experience in public health, medical field, health care, health science, human services or closely related field.
- Additional relevant experience may substitute for education requirement.
- A valid Kansas driver’s license
SKILLS AND ABILITIES
- Ability to maintain a professional demeanor when dealing with the public.
- Ability to take control of situations in a responsible manner.
- Ability to work independently with minimal supervision and to plan and complete projects in a team environment as well as independently.
- Ability to interpret and implement local policies and procedures; written instructions, general correspondence, Federal, State, and local regulations, safety manuals, operating and repair manuals, warning labels, etc.
- Ability to comprehend, retain and apply County, State and Federal policies and legislation, i.e. local resolutions, procedure manuals, MSDS Sheets, safety manuals; and warning labels and NFIMR and GCFIMR guidelines and policies.
- Current knowledge of public health, environmental health, and primary health care theory and practices as well as Preventatives Health Care methods, OSHA laws, standards, rules and regulations.
- Ability to present information clearly and accurately, both orally and in writing.
- Must be self-motivated and have excellent organizational skills.
- Excellent written and verbal communication skills, extensive knowledge of offices practices and routines, must have interpersonal skills necessary for the efficient running of a business office.
- Computer literacy and ability to operate all types of business machines and advanced spreadsheet skills to modify or develop technical and/or complex materials in final form.
- Ability to establish rapport with staff members, department heads, other County departments and officials and the public.
- Extensive knowledge of marketing and advertisement and experience in community outreach.
- Skills in analyzing filing system needs and designing or redesigning a new system or making major modifications to an existing filing or records system and the ability to work across different information systems to gather data.
- High level of sensitivity to needs and experiences of grieving families.
- Flexible schedule-may require some evenings/weekends.
- Ability to lead the group process, resolve conflict and reach group consensus.
EQUIPMENT KNOWLEDGE REQUIRED
- Ability to operate various types of equipment – standard office equipment, computer and advanced knowledge of Microsoft Office software.
- Ability to use various field-specific software programs and portals.
- Ability to maintain a positive work atmosphere by acting and communicating in a professional and friendly manner with customers, citizens, co-workers and management.
- Ability to communicate in both written and verbal form.
- Ability to communicate and convey information regarding policies and processes to others in both written and verbal form.
- Ability to perform intermediate mathematical calculations.
- Ability to respond to complaints and grievances posed by the public.
- Ability to define problems and deal with a variety of situations.
- Ability to maintain confidentiality of client, staff and vendor information.
- Ability to think quickly, maintain self-control, and adapt to stressful situations.
- Ability to use good judgment and effectively solve problems.
PHYSICAL AND WORK ENVIRONMENT
The physical and work environments described are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
- The duties of this job include physical activities such as stooping, kneeling, standing, reaching, walking, lifting and/or move (up to 20 pounds), grasping, talking, hearing/listening, seeing/observing, and repetitive motions.
- Specific vision abilities required by this job include close, distance and peripheral vision; depth perception; and the ability to adjust focus.
- Works primarily in an office setting.
- Due to the volume, scope, size of staff and nature of public service this office provides, full-time regular attendance is essential.
_____________________________ __________ _______________________ __________
Supervisor Date Department Head Date
Human Resources Director Date
EMPLOYEE REVIEW: I have read the above and understand that it is intended to describe the general content of and requirements for performing this job. It is not an exhaustive statement of duties, responsibilities or requirements. I have been given a copy of this description.
_______________________________ ___________ _____________________________________
Incumbent’s Signature Date Incumbent’s name printed
12/3/2018 12:00:00 AM