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Employer: Geary County
Division: COUNTY ATTORNEY
Job Title: LEGAL SECRETARY
Salary: $14.75 Hourly
GEARY COUNTY JOB DESCRIPTION
Job Title: Legal Secretary
FLSA: Non-Exempt Salary Range: 15 $14.75/hr.
Reports To: Geary County Attorney
Department: County Attorney Date: December 2018
The job duties of the Legal Secretary include but are not limited to provide highly responsible clerical and assistant duties of a complex and varied nature; and to provide responsive, courteous and efficient service to County residents and the general public.
Information handled by this employee is of a highly confidential nature.
DUTIES AND RESPONSIBILITIES
The duties described below are indicative of what the Legal Secretary might be asked to perform. This job description is to incorporate any County Resolutions for the position of Legal Secretary. This position description is not designed to list all tasks and responsibilities of this position. Geary County reserves the right to revise or change job duties as the need may arise. This position description does not constitute a written or implied contract of employment.
- Prepare the answer to petitions including research of possible exhibits, composition of a draft and final answer.
- File all paperwork and pull files for review.
- Prepare charges for individuals consisting of complaints, gather necessary information of sheriff and police reports.
- Type and file journal entries reflecting court proceedings daily, adapting format to fit the case.
- Monitor County Attorney’s calendars.
- Prepare charges and petitions.
- Transcribe and type legal documents, forms, letters, reports and records.
- Prepare transport orders, bench warrants, notices of hearing, care and treatment orders, etc.
- Enter court dates, times and case proceedings into case management software and log court dates and case numbers.
- Other duties necessary for the operation of the department.
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required at the time of hire or for the continuation of employment.
- Associate degree in a Legal or Paralegal or other related field or three (3) years of related technical education.
- Two (2) years office experience.
- A valid Kansas driver’s license.
- Previous experience working in a legal office or court system preferred.
SKILLS AND ABILITIES
- Knowledge of civil, criminal, divorce, etc. statutes and laws.
- Knowledge of cases, scheduling, budget, review of bills, and procedures for case filing through appropriate court systems.
- Knowledge of legal terminology and format.
- Ability to maintain a professional demeanor when dealing with the public.
- Ability to take control of situations in a responsible manner.
- Ability to comprehend, retain and apply County, State, and Federal policies and legislation, i.e. local resolutions and ordinances, procedure manuals, warning labels, etc.
EQUIPMENT KNOWLEDGE REQUIRED
- Ability to operate various types of equipment – standard office equipment, computer and advanced knowledge of Microsoft Office software.
- Knowledge of case management software.
- Other equipment could be required.
- Ability to maintain a positive work atmosphere by acting and communicating in a professional and friendly manner with customers, citizens, co-workers and management.
- Ability to communicate in both written and verbal form.
- Ability to communicate and convey information regarding policies and processes to others in both written and verbal form.
- Ability to perform basic mathematical calculations.
- Ability to read, understand and interpret financial reports and related materials.
- Ability to respond to complaints and grievances posed by the public.
- Ability to define problems and deal with a variety of situations.
- Ability to think quickly, maintain self-control, and adapt to stressful situations.
- Ability to use good judgment and effectively solve problems.
PHYSICAL AND WORK ENVIRONMENT
The physical and work environments described are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
- The duties of this job include physical activities such as stooping, kneeling, standing, reaching, walking, lifting and/or move (up to 20 pounds), grasping, talking, hearing/listening, seeing/observing, and repetitive motions.
- Specific vision abilities required by this job include close, distance and peripheral vision; depth perception; and the ability to adjust focus.
- Works primarily in an office setting.
- Due to the volume, scope, size of staff and nature of public service this office provides, full-time regular attendance is essential.
_____________________________ __________ _______________________ __________
Supervisor Date Department Head Date
Human Resources Director Date
EMPLOYEE REVIEW: I have read the above, and understand that it is intended to describe the general content of and requirements for performing this job. It is not an exhaustive statement of duties, responsibilities or requirements. I have been given a copy of this description.
_______________________________ ___________ _____________________________________
Incumbent’s Signature Date Incumbent’s name printed
12/18/2018 12:00:00 AM