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Employer: Sedgwick County
Division: District Attorney
Job Title: Administrative Assistant
Salary: $14.474 Hourly


Veterans' Preference is available for this vacancy.
To receive Veterans' Preference, you must supply a copy of your DD214 to the Human Resources department at Sedgwick County after applying.


Job Description:

Job Objectives:

Provides clerical support to the CINC attorneys and support staff.  Provides reception coverage for the second floor.  Handles various clerical duties in support of the juvenile division of the District Attorney’s Office.

 

Essential Job Functions:

Performs clerical functions for the CINC department

  • Prepares files for upcoming dockets by filling out and inserting needed forms
  • Drafts and mails ICWA letter to appropriate tribal organization
  • Receives returns from ICWA mailings and scans into portal
  • Organizes incoming documents for filing in CINC case files
  • Receives and distributes faxes
  • Locates and prints documents from court imaging system
  • Assists with background checks as needed

Covers second floor reception area

  • Greets visitors as they arrive on second floor
  • Assists visitors and directs them to proper location or staff
  • Notifies staff when visitors arrive

Handles incoming E-File notices

  • Reviews incoming notices daily
  • Identifies notices for documents that were filed by outside attorneys
  • Notifies appropriate staff by forwarding notice or document
  • Deletes notices once they have been properly handled

 

Competencies:

Time Management:  Shows ability to plan, schedule, direct work of self and others.  Balances task requirements and individual abilities; organizes materials to accomplish tasks; sets high standards and well-defined, realistic goals for one’s self.  Displays a high level of effort and commitment towards completing assignments in a timely manner; works with minimal supervision and is motivated to achieve.

Detail-Oriented:  Ensures information is complete and accurate; follows up with others to ensure that agreements and commitments have been fulfilled.   Follows process steps as outlined in standard operating procedures.  Reviews materials to ensure they are accurate, clear, and concise.  Performs follow-up to ensure quality of work product and/or actions are completed.

Customer Focus/Client Orientation:  Makes customers/clients and their needs a primary focus of one’s actions; makes a conscious effort to include diversity of input in all decisions; shows interest in and understanding of the needs and expectations of internal and external customers (including direct reports); acts with customers in mind and strives for continuous improvement in products and services. Gains customer trust and respect; meets or exceeds customer expectations.

Teamwork:  Participates as an active and contributing member of a team to achieve team goals. Works cooperatively with other team members, involves others, shares information as appropriate, and shares credit for team accomplishments

Communication:  Clearly conveys and receives information and ideas through the appropriate methods and media for target audiences in a manner that engages the listener, helps them understand and retain the message, and invites response and feedback. Ensures appropriate stakeholders are kept informed and that information shared is accurate and timely.  Demonstrates good written, oral, and listening skills.

 

Job Standards:

Minimum Qualifications

Educational Requirements:  High School diploma or equivalent

Years of Experience: Two years’ experience in varied clerical and secretarial work or any combination of training and experience that provides the required knowledge, skills and abilities.

Preferred Qualifications

Years of Experience:  Two years’ experience working in the criminal justice system.

 

Work Environment:

Usual working days/hours:  Monday - Friday, 8:00 a.m. to 5:00 p.m.

Location of work:  1900 E Morris

 

*Please note this job posting is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice*

*This position may be filled or closed to further application without notice. Must be at least 18 years of age to work for Sedgwick County*

It is the policy of Sedgwick County not to discriminate in its programs or services provided to the general public, including employment and all other activities, on the basis of race, color, religion, national origin, citizenship, sex, age, disability, veteran status or any other similarly protected status. Sedgwick County is committed to making the application, interview, and pre-employment testing process accessible to persons with disabilities. If you wish to volunteer information regarding any special assistance you may need, please notify Crissy Magee, Sedgwick County ADA Coordinator, by phone (316) 660-7056, TDD (Kansas Relay at 711 or 800-766-3777), or email at crissy.magee@sedgwick.gov. Do not send resumes or application status request or employment questions to this email or phone number. This information is provided only for those requiring ADA assistance. Applications must be submitted on www.hrepartners.com. You will be contacted should the department feel that you are a qualified candidate. Sedgwick County will prohibit the hiring of spouses and/or immediate family members within the same department, but not within the County structure.



Vacancy Number: 20010328

Open Date: 4/8/2019 12:00:00 AM
Close Date: 5/8/2019 11:59:59 PM