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Employer: Pratt Community College
Job Title: Accounts Payable Clerk
Salary: $0 Monthly

Job Description:

General Description and Purpose

Accountant, performing all procedures on computer system and the manual back-up for all payables, along with some analyzing of the balance sheet and income statements (General Ledger) activity.  Responsible for efficient operation of the payable process.   


Primary Functions/Responsibilities

  • Operation of accounts payable system- all funds.
    • Review account codes and account balances before PO’s are encumbered.
    • Encumber all PO’s and check requests.
    • Receive and process invoices.
    • Prepare paper files and computer data entry for payment.
    • Generate and distribute all checks.
    • Generate annual PO’s and monthly check requests for institution.
  • Assist in accounting for all disbursements and receipts.
  • Assist in processing of financial reports.
  • Develop journal entries as required.
  • Back-up payroll clerk when absent.
  • Responsible to the Vice President of Finance and Operations to alert if any potential problem areas rise.
  • Work with auditors to supply information on accounts payable in the preparation of the annual audit.
  • Maintain inventory database.
  • Maintain files on separate grants.
  • Other duties as assigned by Controller.


Coordination and Accountability Tasks

  • Controller


Supervises the Following Staff 

  • None


Required Knowledge, Skills, Abilities, and other Characteristics

  • Knowledge of accounting.
  • Knowledge of fund accounting.
  • Knowledge of data processing.
  • 10 key applications.
  • Communication skills, both written and verbal.
  • Analysis of accounts skills.
  • Strong work ethic with the ability to be responsible and work well with people.
  • Attentive to details.



  • Two years experience in computerized data entry and accounting.



  • Two year college courses in business, accounting and computer skills preferred.
  • Bachelor’s degree preferred.
  • Work experience in not-for-profit-accounting environment preferred.


Work Conditions/Environment

  • Office setting.

Vacancy Number: 52419

Open Date: 5/24/2019 12:00:00 AM
Close Date: