Welcome Guest
HRePartners Logo
Vacancy Details
To apply for this vacancy Log In or Create an Account


Employer: Franklin County
Division: Sheriff
Job Title: Clerk II or III
Salary: $12.38 Hourly


Job Description:

Position Title:     Clerk II or III

 

Department:        Sheriff

 

Position Summary:

Employees at this level perform moderately complex clerical duties of the Sheriff’s Office. Duties include filing, recording, and entering reports submitted by officers; maintaining records; submitting reports to appropriate criminal justice agencies; and maintaining accounting records for Sheriff’s Office. Further responsibilities include maintenance of the evidence room:  collect, receipt, store, and control physical evidence and/or property in the custody of the department. Technical recordkeeping skills required.  Assignments involve competency in computer operation, typing, and other office equipment. Work is performed in accordance to federal and state laws plus established organization policies/procedures requiring independent judgement and a high degree of accuracy.  Work is performed with limited, direct supervision.

 

Depending on qualifications may be hired as a Clerk III.

 

Franklin County participates in the Kansas Public Employees Retirement System (KPERS & KP&F).

 

How to Apply: Complete On-Line Application at Current Job Openings at www.franklincoks.org or at www.HRePartners.com.

Base Rate:  $12.38 per hour depending on qualifications

Date Opened:  Monday, June 10, 2019

Date to Close:  Sunday June 23, 2019

Hours:  Generally, 8 a.m. to 5 p.m. Monday – Friday. Overtime may be required.

 

Questions regarding this job announcement shall be directed to the Human Resources Department at 785-229-3444 or via e-mail at humanresources@franklincoks.org.

 

Additional Information:     

Associate’s degree in business, political science, or related field from a two-year college or technical school is required.  Two to three years related experience and/or training in business or law enforcement is required.  A valid driver’s license is required.

Ability to establish and to maintain effective working relationships with all employees, officials, and the public and to communicate effectively verbally or in writing is required.

Ability to use own judgment in interpreting and adapting guidelines such as policies, regulations, precedents, and work directions for application to specific cases or problems is required.

Ability to analyze results and to recommend changes to supervisory personnel is required.

Employee is expected to have acquired the necessary skills and knowledge to perform at an acceptable level within six months of being awarded the position.

 

Franklin County conducts background checks and drug screening on all potential candidates.

 

Anyone with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at 785-229-3444 at least two days prior to the scheduled test or interview.

 

          Duties listed on the job description are intended only as illustrations of the various types to work performed.  Omission of specific statements of duties does not exclude them if the work is similar, related, or a logical assignment to the position.  The attached job description does not constitute an employment agreement and is subject to change as the County’s needs and requirements of the job change.

The State of Kansas and Franklin County are At-Will Employment jurisdictions. The County is an Equal Opportunity Employer.  Applicants and/or employees with a disability as defined in the Americans with Disabilities Act may request accommodation to perform the position’s functions.  Requests should be directed to the Human Resources Director.

 

Franklin County is an Equal Employment Opportunity Employer.


 

Franklin County, Kansas Job Description

Title:     Clerk II

Grade:   11

Reports To: Office Manager

FLSA:    Non-Exempt

Department: Sheriff

Modified Date:    07/07 2015

 

JOB SUMMARY:

Employees at this level perform moderately complex clerical duties of the Sheriff’s Office. Duties include filing, recording, and entering reports submitted by officers; maintaining records; submitting reports to appropriate criminal justice agencies; and maintaining accounting records for Sheriff’s Office. Further responsibilities include maintenance of the evidence room:  collect, receipt, store, and control physical evidence and/or property in the custody of the department. Technical recordkeeping skills required.  Assignments involve competency in computer operation, typing, and other office equipment. Work is performed in accordance to federal and state laws plus established organization policies/procedures requiring independent judgement and a high degree of accuracy.  Work is performed with limited, direct supervision.

 

ESSENTIAL FUNCTIONS:

  • Prepares reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources;
  • Compiles and prepares moderately complex statistical reports from various information sources;
  • Assists with the coordination and organization of schedules and projects as requested;
  • Communicates with customers, employees, and other individuals to answer questions, disseminate or explain information, and address questions;
  • Computes, records, and proofreads data, records, descriptions, and other information for records or reports of other administrative staff;
  • Types, formats, proofreads, composes and edits correspondence and other documents for self and others;
  • Maintains and updates filing, mailing, database systems (such as Sheriff Sales entries, fees, evidence custody documents, property control files, etc.), and records, either manually or using a computer, related to update records and changes;
  • Uses variety of computer hardware and software systems to enter and to produce correspondence, reports, tables, schedules, maintain evidence/property;
  • Researches information in files and computer databases and provides summary of findings as requested; prepares NCIC/Hot files validations for department;
  • Maintains departmental accounts, comprehensive and accurate records of a wide variety; prepares and codes expenses and vendor transactions; updates and maintains vendor files;
  • Maintains departmental supplies;
  • Performs complex filing duties with accuracy;
  • Makes copies and sends faxes;
  • Records messages and forwards to appropriate personnel;
  • Performs moderately complex clerical accounting duties;
  • May operate communication equipment such as two-way radio;
  • Prepares and electronically logs a variety of documents, applications, and orders (civil process, protection from abuse/stalking, conceal & carry license applications, etc.)
  • Completes other duties as assigned.


 

SECONDARY FUNCTIONS:

Performs other related duties as required.

 

SUPERVISORY FUNCTIONS:

  • None

 

MINIMUM QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

KNOWLEDGE:

  • Knowledge of the application of accounting principles to routine fiscal transactions and ability to perform work accurately, effectively and in a timely manner;
  • Knowledge of the procedures and policies of the Sheriff’s Office;
  • Knowledge of laws, rules, regulations, codes, and statues regarding the duties and responsibilities of the Sheriff’s Office;
  • Knowledge of government accounting practices;
  • Knowledge of administrative practices and office procedures;
  • Knowledge of business English, spelling, punctuation, and vocabulary;
  • Knowledge of County operations and organization.

 

SKILLS:

  • Skill in operating a calculator, computer, and other general office equipment;
  • Skill in understanding of the criminal justice system and how it operates;
  • Skill in computer operation, typing, and other office equipment operation;
  • Skill in interacting with the public and other agencies.

 

ABILITY:

  • Ability to use own judgment in interpreting and adapting guidelines such as policies, regulations, precedents, and work directions for application to specific cases or problems;
  • Ability to use initiative within the areas of established policy.
  • Ability to analyze results and to recommend changes to supervisory personnel;
  • Ability to establish and to portray a positive and professional image with others, other departments, public officials, and the public;
  • Ability to maintain complex file systems;
  • Ability to perform moderately complex mathematic calculations accurately;
  • Ability to understand and to follow oral and written instructions accurately;
  • Ability to organize and to coordinate special projects;
  • Ability to work with very limited supervision;
  • Ability to organize and to perform assigned tasks;
  • Ability to establish and to maintain effective working relationships with other employees, officials and the public;
  • Ability to meet physical demands worksheet requirements.

 

CERTIFICATIONS, LICENSES, REGISTRATIONS:

  • Must possess a valid driver's license.


 

REQUIRED EDUCATION OR EXPERIENCE:

  • Associate's degree in business, political science, or equivalent from two year-college or technical school;
  • or two to three years related experience and/or training in business or law enforcement field;
  • or equivalent combination of education and experience.

 

PREFERRED EDUCATION OR EXPERIENCE:

  • Bachelor's degree in business, political science, or equivalent fron an accreditted four-year college or university;
  • or four to five years related experience and/or training in business or law enforcement field;
  • or equivalent combination of education and experience.

 

PHYSICAL CONDITIONS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to talk or hear;
  • The employee is frequently required to sit and to use hands to finger, handle, or feel;
  • The employee is frequently required to stand; walk; reach with hands and arms;
  • The employee must regularly lift and/or move up to 25 pounds, push or pull up to 50 pounds with or without assistance;
  • Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.

 

WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually moderate.

 

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job.  They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position.



Vacancy Number: FR2019-21

Open Date: 6/10/2019 12:00:00 AM
Close Date: 6/23/2019 11:59:59 PM