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Employer: City of Peabody
Division: City of Peabody
Job Title: Municipal Court Clerk/Police Secretary
Salary: $0 Hourly

Job Description:

City of Peabody

Municipal Court Clerk/Police Clerk

Job Description & Duties


The Municipal Court Clerk/Police Clerk works under the direct supervision of the Chief of Police.  This position serves as municipal court clerk, police receptionist, probation officer, diversion officer, clerical assistant, file clerk and Notary Public for Police/Court matters. 


This position requires the ability to prioritize work tasks with minimal instructions.  The position is a 40 hour per week position with the exception of court dates and established public office hours. 


Duties include, but are not limited to:


Prepare and manage the court docket according to court procedures and Judge’s instructions.  Prepare and manage court files, handle dispositions or monitor and facilitate court ordered requirements.  Submit dispositions to the Department of Motor Vehicles and Kansas Bureau of Investigation, as appropriate.   


Receive incoming information via telephone, mail, email, fax, or in person and disperse or handle appropriately.  Maintain all files in an orderly and retrievable manner. 


Perform data entry promptly and accurately into court management software and police records data base systems.


Collect and monitor payments from various sources, make change when necessary, and perform proper documentation of sources and allocations.  Be able to provide a daily accounting of all fund transactions.  Work with on-line payment source, collection agency, and the State Set-Off program.


Maintain and monitor the municipal court cash box.  Transfer payments from the municipal court to the City Clerk.  Maintain a sufficient variety of denominations in order to make change during court sessions.


Respond to record checks and inquiries from police departments, attorneys, courts, etc., as required by law and as approved by the Chief of Police.


As court ordered, perform drug and alcohol testing, coordinate court ordered treatments and/or community service.


Routinely submit court dispositions to local newspaper for publication.  Prepare any and all reports required by the State of Kansas within established deadlines.


Provide assistance and information to the Judge and Prosecutor during court.   Process incoming information from various sources simultaneously accurately and professionally.


Establish and maintain positive and professional working relationships with the Judge, Prosecutor, Police and city employees.  Respond to citizen inquiries or requests for assistance in a calm and courteous manner. 


Assist with generating letters (notices) and monitor records of enforcement regarding Health & Safety Ordinances for the City of Peabody and continuous input to database.  Generate reports as requested.


Attend training as directed and approved.  Keep abreast of legislation as it pertains to the Department of Motor Vehicles, court procedures and court records.  Coordinate with court software vendor on updates and issues.   


On occasion provide jail matron duties to female prisoners and assist officers with investigative duties involving female victims, i.e. taking a photograph of an injury to a female victim of domestic battery, etc.


Keep work station neat and orderly and assist with general housekeeping and cleaning of the police department.


Perform other duties, as assigned.



The successful candidate will possess the ability to:


Hold him/herself to the highest standards with regard to ethics, integrity and professionalism.  Be able to treat all those that come in contact with the court and police department with respect and dignity, regardless of the circumstances or personal bias.  Maintain the highest level of confidentiality in all matters pertaining to police/court business.


Successfully complete background investigation process and be bonded by City in order to handle various funds. 

The City of Peabody offers a competitive salary and fringe benefits including health insurance plan, life insurance plans, paid vacation, sick leave, and KPERS retirement. Applications available at City Hall, Police Dept or online at www.peabodyks.com. Applications accepted until August 2, 2019.

City of Peabody Kansas is an Equal Opportunity Employer and Provider





Dated:  July 9, 2019

Vacancy Number: PEAB009

Open Date: 7/9/2019 12:00:00 AM
Close Date: 8/2/2019 11:59:59 PM